Admin/operations Coordinator - Sydney, Australia - Construction Cleaning

Construction Cleaning

Verified Company

Sydney, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

The Company
We are Sydney's leading construction cleaning company to Australia's top-tier building companies.

Over the last 24 years, we've worked on a variety of major and high-profile projects across NSW, spanning all sectors.

Some of our projects include hotels, high-rise residential & commercial towers, hospitals, universities, retail, major sporting facilities, data centres and government & defence projects

The Opportunity

We're offering an exciting opportunity for an experienced Admin & Operations Coordinator with strong administration skills, to support our strong team culture where our clients come first.

Reporting to the Business Manager, this varied and hands-on role is crucial to the success and smooth management of the business and our projects.

You'll thrive on being the 'go-to' person - an organised and proactive individual who shows initiative, drive and attention to detail that strives to achieve excellence by consistently going above and beyond.

There will be a key focus on streamlining processes across the business and delivering innovative outcomes to increase efficiency and productivity, which in turn will enhance the service we provide to our clients.

This diverse role will see you support our operational requirements, new system implementation, workplace processes, office management, sales & marketing, HR and more.

We're a dynamic, fun, hardworking and results-driven group that are passionate about our clients and what we do.

We're seeking a like-minded, switched-on and creative individual who wants to make a valuable contribution and take things to the next level.

The Role

Your responsibilities will include:

Manage and update business systems, document workflows & processes, test and implement new systems
Manage office duties and suppliers to ensure the smooth running of the deluxe head office
Manage IT/desk set up of new employees and manage external IT support provider
Manage and issue EOI's to clients, prepare client packs and coordinate client retention initiatives
Coordinate daily client service requests and ensure they are fulfilled by the project team
Support the project delivery team with admin tasks; inductions, preparing safety documentation, client bookings, staff allocations etc
Implement initiatives to improve internal processes and operational capability across the business
Maintain and update project and client databases/spreadsheets
Manage the full recruitment process onboarding/offboarding, training, company policies and procedures
Create marketing presentations and proposals
Implement training processes & create presentations for field staff
Coordinate operations meetings & minute actions
Prepare reports for the management team

About You
To be successful in this role, you will have;

Previous experience in a similar role; demonstrating business process enhancement and new system implementation
A strong understanding of business administration and processes
Highlevel analytical skills
Techsavvy and advanced Microsoft 365 skills
Strong planning and execution skills to deliver a range of initiatives/projects from inception to completion
Excellent verbal and written communication skills
Proven ability to work autonomously and without supervision
Takes full ownership and accountability of tasks
Exceptional timemanagement skills and prioritisation
Takes pride in delivering highquality work and attention to detail
Works well under pressure and in a fastpaced environment
A professional and positive cando attitude
Focused on delivering a premium client experience
Strong work ethic, demonstrates initiative and is deadline driven
Honest, motivated and enthusiastic team player