Executive Assistant - Sydney, Australia - University of New South Wales

University of New South Wales
University of New South Wales
Verified Company
Sydney, Australia

4 weeks ago

Olivia Brown

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Olivia Brown

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Description

Job no: 517114


Work type:
part time


Location:
Sydney, NSW


Categories:
Administration, Business Development / Industry Engagement, Knowledge Exchange

  • Remuneration: Level 6 Position, $91,472 $97,579 full time equivalent (pro rata 0.8 FTE plus 17% superannuation)
  • Employment Type: Part Time, Fixed Term for 3 years (this is a part time role with 28 hours spread across 4 days per week. This role is predominantly based on campus at UNSW)
  • Location: Kensington, NSW

Position Summary:


The Executive Assistant plays a key role within the National Office of the Centre for Social Impact (CSI) and provides high level executive support to the CSI Chief Executive Officer (CEO) and CSI National Industry Director.

The role requires exceptional organisational and communication skills, professionalism, judgment, and initiative, while using considerable technical skills and discretion when making decisions.

The position will ensure the smooth operation of the CSI National Office, that administrative and business matters are actively prioritised, handled efficiently and that activities are managed to enable the CEO and National Industry Director to make the most effective use of their time.


CSI is led by a national team (CSI National) and is comprised of four university partner centres based in the business schools of four of Australia's leading universities: UNSW Sydney (CSI UNSW), University of Western Australia (CSI UWA), Flinders University (CSI Flinders) and Swinburne University of Technology (CSI Swinburne).


Accountabilities:

(please review the Position Description for a full list of Accountabilities)

  • Provide executive and administrative support to the CEO and National Industry Director exercising initiative, judgment and confidentiality at all times.
  • Ensure the CEO and Industry Director are wellprepared for all engagements by driving the coordination of timely briefing materials.
  • Where appropriate, attend meetings alongside the CEO and/or National Industry Director and coordinate follow up activities.
  • Support the CSI National leadership team by establishing internal cultural activities such as organising social events on a quarterly basis.
  • Act as the Secretariat for CSI Board, National Strategic Committee, CSI Advisory Council, National Executive Team and other committees as required, including meeting coordination, agenda and logistics and where requested, documentation of minutes and actions, including ensuring follow up actions are managed in a prompt and accurate manner.
  • Plan and organise events, workshops and offsite meetings, ensuring smooth execution.

Skills and Experience:

To be considered you will hold Australian Working Rights or Australian Citizenship. Visa sponsorship is not available for this appointment.

(please review the Position Description for a full list of Skills and Experience)

  • Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
  • Proven experience as an Executive Assistant, preferably supporting Clevel executives.
  • Enthusiasm, integrity, and a proactive approach to problemsolving.
  • Curiosity and a growth mindset, and desire to embrace learning opportunities, change and welcome feedback and alternative viewpoints as an avenue for personal and professional development.
  • Exceptional written and verbal communication skills.
  • Strong attention to detail and ability to maintain accuracy, agility and resourcefulness under pressure.
  • Superior organisational and time management skills with a proven ability to deal with multiple tasks, establish priorities, respond to changing priorities, and meet competing deadlines by using judgment and initiative.
  • Ability to proactively anticipate and respond to needs of CEO and National Industry Director.

Benefits and Culture:

People are at the core of everything we do.

We recognise it is the contributions of our staff who make UNSW one of the best universities in Australia and the world.


Our benefits include:

  • Career development opportunities
  • 17% Superannuation contributions and additional leave loading payments (pro rata)
  • Additional 3 days of leave over Christmas period (pro rata)
  • Discounts and entitlements (retail, education, fitness)

How to Apply:

Please submit both a CV and Cover Letter online before Sunday 2nd July 2023 by 11:30pm.

Please ensure your Cover Letter addresses your experience as an Executive Assistant, covering the core Skills and Experience mentioned for this position (maximum length 2 pages).

A copy of the Position Description can be found here: Position Description - Executive


Get in Touch:

The University reserves the right not to proceed with any appointment.

Position Description


Advertised: 15 Jun 2023 AUS Eastern Standard Time

Applications close: 02 Jul 2023 AUS Eastern Standard Time
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