General Service Admin - Perth, Australia - NES FIRCROFT

NES FIRCROFT

Verified Company

Perth, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

BH-252929

Posted: 21/11/2023

Working with an Oil & Gas EPC
Australia Western Australia West Perth
Contract
Oil & Gas
NES Fircroft are working alongside a Oil & Gas Company seeking a confident General Service Administrator to join their team.

Job Title:
General Service Administrator

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Roster:Monday to Friday

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Hours: 8 hour days

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Location:West Perth

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Pay Rate / Experience Level:Junior / 3+ years industry experience
Duties & Responsibilities:

Provide general services and organizational support to the Project / Client Management as required
Guarantee general services duties and an efficient service to the Project/Client Team
Daily update SIDAC
Update travel IN & OUT file
Courier coordination
Receive, distribute and post mail
Maintain and update the reception procedures
Book accommodation for visitors, ensuring cost monitoring and adherence to procedures and agreements
Support the preparation of reports and presentations using appropriate software
Arrange travels
Check passport and visa requirements and arrange necessary paperwork
Process project, travel, expenses, if required
Guarantee data uploading in the dedicated Information Systems
Support activities for Information System implementation
Assist in preparing and managing all type of documentation as required
Support in preparing reports and data analysis
Capability to support the employee in the arrangement of accommodation/guest house and in the arrangement of business international travels, handling also complex itineraries for long period through various countries
Coordinate on reporting on General Services
Manage general Services annual costs and relevant budget
Monitoring and communication with payroll regarding amounts to be recouped from employees
Issue purchase requests and work orders for goods and other materials necessary for general services
Ensure Expatriates Accommodation and Health insurances are organized in a timely manner.
Other duties as required by HR team.

Skills Required:

SAP system knowledge (must)
Confidence to liaise with clients
Ability to communicate effectively with all levels of the project: internal/external
Team Player
Handson approach
Ability to manage agenda, arrange meetings, venues, and catering requirements
Ensure good internal communication between manager and team members

BH ID 25292

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing marketleading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.