Business Manager - Melbourne, Australia - State Government of Victoria, Australia

Description

Business Manager - Pakenham North West Primary School (interim name) (Ed Support Level 1-Range 4)

Job posted: 26/04/2024

[Attendance requirement for this position]

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.
• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

We are looking for someone special to join our evolving team. This individual should be a motivated and dedicated person. As part of the Foundation Leadership Team, they'll help set up procedures and make key decisions for our new school.

Please note: The successful candidate may be required to work for short periods during school holidays (including January,

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Selection Criteria

SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2 Demonstrated high level organisational skills, knowledge and experience in respect to human resource and financial management records systems.

SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4 High level written and verbal communication skills, including the ability to communicate effectively with all members of the school community including students, parents and staff, as well as a demonstrated ability to work effectively and proactively with outside organisations and all members of the school community taking into account their individual needs and circumstances.

SC5 Demonstrated commitment to professional learning and growth for both self and others, including a proven ability to lead and build capacity within the Administration ES and Leadership teams, and to take responsibility for the management of work, professional development and review processes as required.

Location Profile

Ready to join a vibrant team shaping the future of education in the Pakenham region? If so, this opportunity might be perfect for you

Location Profile
Pakenham North West Primary School (interim name) is seeking a dynamic and accomplished Business Manager to join our team for our new school opening in 2025. The position of Foundation Business Manager offers a chance for the ideal candidate to collaborate with the Principal and contribute to shaping the foundation of the school.

Pakenham North West Primary School (interim name) is in the Eastern suburbs within the vibrant Pakenham community. It is being built as part of the Victorian Government's commitment to deliver 100 new schools between 2019 and 2026. This school is set to welcome students on the first day of term 1, 2025. It is situated at 15 Kennedy Road, Pakenham, with a capacity to accommodate 525 students.

Pakenham North West Primary School features landscaped grounds and recreational spaces, including a sports field, and hard courts, alongside a community hub. We will prioritise equipping our students with the vital skills needed to cultivate positive social interactions, teamwork, and effective learning. Within our structured, supportive, and inspiring educational setting, we will strive to nurture holistic development.

In partnership with our supportive community, we will develop a culture that reflects our five values: REACH - Respect, Excellence, Adaptability, Courage, and Harmony. These values are the cornerstone of what we do; they support our approach to learning and are key to the way in which we develop respectful relationships across the school.

A kindergarten next door to the school, facilitates a seamless transition for local pre schoolers, easing drop-off logistics for parents with both kindergarten and school-aged children.

Our Vision and Values

Reaching for success.

Vision
Our vision is to develop an engaging learning environment where student's value education and are at the centre of everything we do. We aim to provide quality teaching and learning programs promoting high expectations which empower everyone to reach their full potential. We strive to create positive and sustained connections between home, school, and our community, fostering a harmonious and supportive environment for all.

Mission

Pakenham North West Primary School's mission is to create a welcoming environment which inspires a respectful, connected learning community. Our high-quality education caters for diverse learning experiences which provide every student with the opportunity to thrive and be nurtured as lifelong learners.

Values

Pakenham North West Primary School (Interim Name)¿s values are under the banner of REACH.
R - Respect
E - Excellence
A - Adaptable
C - Courage
H - Harmony

Pakenham North West Primary School (Interim Name)¿s values stand for:
Respect - Respect is listening to others and their ideas, valuing that we are all unique and belong. To respect someone is to recognise their differences and value their individual talents, fostering an environment where every voice is heard, every contribution is appreciated, and every person is treated with dignity and kindness.

Excellence - Working together to nurture our full potential and achieve the highest standard of performance by challenging ourselves and each other to succeed.

Adaptable - Responding to change, challenges, and uncertainties with resilience and flexibility. Being adaptable promotes the acceptance of new knowledge, challenges the exploration of new ideas and inspires us to strive to be the best we can.

Courage - Believing in ourselves and others we welcome new experiences and take risks in our learning journey, embracing challenges and uncertainties together to grow and thrive.

Harmony - Flourishing together without discrimination or judgement, recognising and celebrating our uniqueness and diversity. Together we create a positive learning community through respectful relationships which support and nurture each other.

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