Accounts Payable Officer - Alexandria, Australia - The Travel Corporation

Description

Accounts Officer

Who we are

AAT Kings Group operates as a leading tour provider specialising in Australia and New Zealand. As Australia's No. 1 Tour Operator, we offer excursions to iconic destinations such as Uluru, Kakadu, The Kimberley, Milford Sound, and Franz Josef Glacier; AAT Kings offer unparalleled service to a diverse and global customer base.

About the role

This role involves timely processing of all AAT Kings invoices. Focus on creditor management and investigation into dispute invoices. Required to liaise with Finance and non-finance staff to ensure efficient outcomes. The successful applicant will show a proven track record of outstanding creditor management experience, excellent interpersonal communication and telephone skills are essential.

Role Responsibilities

Accounts Payable:

• Process invoices with 100% accuracy.
• Liaise with suppliers to address any invoicing issues.
• Process prepayments & accrual reversals of prepayments.
• Creditor's statement of accounts reconciliation.
• Assist with filing of invoices.
• Identify issue in Tropics and TMS system issue, log the case for the relevant issue, and follow up with TMS/ Tropics team.
• Co-ordinate all payment run types in oracle working with manager to ensure cash requirements sufficient to process payment run.
• Assist with supplier maintenance in Oracle highlighting any areas of concern to the manager.
• Report any issues with system accruals and liaise directly with contract load team and operations to ensure the reservation systems reflect contracted supplier costs.
• May be required to undertake other areas of work if business demands require this.

Administrative:

• File all invoices, statements & documents for all AP related activities.
• Management of the AP email inbox.
• Assist auditors with documentations requirement and queries during audits;
• Maintaining and respond to accounts payable email from all creditors and internal customer queries, investigate discrepancies, identify issues, and log any system issues accordingly with proven procedures;
• Report and liaise directly with Supervisor, assist with ad hoc duties.

About you

• Computer literate with Intermediate experience and understanding of Excel such as V Look Ups & Pivot Tables
• 2-3 years in an Accounts Payable role essential
• Experience in Oracle, or a similar ERP system essential
• Studying or completion of studies in accounting essential
• Exceptional written and verbal communication skills with ability to build strong relationships and interact with debtors and internal customers, sort out short paid invoice in a timely manner
• Ability to allocate and adjust invoice with high level of accuracy
• Strong attention to details, excellent time management skills
• Intermediate skills across the Microsoft Office suite (Excel, Word, Outlook)
• Professional approach and strong work ethic
• Positive attitude with strongly initiative and pro-active approach required
• Ability to work both autonomously and effectively as part of the team

What's in it for you?

• Generous domestic and international travel discounts for you, your family and friends
• Be supported in your career development and personal growth with learning and development opportunities.
• Explore the world with our Love for Travel Benefit – after your first year, get an annual travel credit from $1850 to use on any one of our core travel brands.
• Flexible work from home options available.
• 2 team engagement days per year to share quality time with your team.
• 2 days paid leave per year for volunteer opportunities of your choice.
• 12 weeks paid parental leave for eligible employees.
• Great working culture working with people who are passionate about travel.

Our Parent Company is The Travel Corporation, a leading travel company compromising of well-known travel brands such as Contiki, AAT Kings, Trafalgar, Adventure World, Uniworld Cruising and Insight Vacations. The Travel Corporation is represented by over 40 sales offices and 10,000 team members globally, whilst serving over 2 million customers annually across more than 70 countries.

The Travel Corporation is proud to be an equal opportunity employer. We not only encourage and support diversity in the workplace, we celebrate it If you feel you have the skills and experience to thrive in a supportive and inclusive environment, we want to hear from you