Executive Officer - Parkville, Australia - University of Melbourne

University of Melbourne

Verified Company

Parkville, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Job no:

Location:
Parkville

Role type:
Full-time; Fixed-term for 12 months

Department/School:
Office of the Chief Operating Officer (COO)

Salary:
UOM 7 - $102,338-$110,780 p.a. plus 17% super
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Provide executive support, create content, and collaborate with key stakeholders:

Actively contribute to vital initiatives, and showcase your skills while playing a pivotal part in the success of the team:

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UOM 7 - $102,338-$110,780 p.a. plus 17% super and a range of other benefits

About the Role
Are you ready to elevate your career to the next level as an exceptional executive-level administrator?

This outstanding opportunity awaits you in the Office of the COO, where you will play a pivotal role within a small team providing executive support and managing a number of high-level University committees and groups chaired by Senior Executives.

Your proficiency will extend beyond administrative tasks as you will have the opportunity to unleash your creative prowess, coordinating compelling content and bringing together impactful content for a range of audiences.

Collaborating with a diverse range of key stakeholders, you will contribute significantly to the success of the COO Portfolio.

By joining our visionary team, you will not only solidify your expertise in executive support but also thrive in a dynamic and forward-thinking environment.

Your responsibilities will include:

Manage effective, efficient and proactive executive committees, including the timely and accurate preparation and distribution of agendas and papers, minutes and record of actions, and followup of outstanding matters, ensuring an appropriate flow of information to and from committees
Support activities across the wider team during periods of peak demand or absences to ensure effective maintenance of administrative support for the daytoday activities of the Office of the COO, establishing processes and procedures to effectively coordinate and streamline the workflows of the executive office
Establish and maintain effective information management approaches using the available tools and in line with the appropriate records management policies; develop and maintain effective tracking systems for recording, processing and follow up on ongoing requests

Who We Are Looking For

We are seeking an individual who not only demonstrates excellent organisational capability, strong communication skills and a proactive mindset but also possesses the ability to work autonomously and adapt to change.

You will also have:

A relevant qualification and/or relevant experience.
Experience working in senior executive support and secretariat roles, supporting highlevel committees, providing administrative support to ensure the efficient running of the daytoday activities including diary management, handling enquiries, and correspondence preparation and management.
Knowledge of administrative systems, preferably in a University environment.
Demonstrated capacity to exercise initiative and strong judgement.
Advanced user of Microsoft Office.

For further information regarding responsibilities and requirements, please refer to the attached PD.

Please note:
Visa sponsorship is not available for this position.
This role requires current valid work rights for Australia.

Your New Team - OFFICE OF THE COO

The Office of the COO provides executive and administrative support for the Chief Operating Officer's role as leader of University operations and as head of the COO Portfolio.

The Office also provides operations planning, governance and project support to the COO and COO-P.

What We Offer You

In addition, we offer the opportunity to be part of a vibrant community and enjoy a range of benefits, including generous leave provisions, salary packaging, health and well-being services and discounts on graduate courses.

For more information, check out our benefits page

About the University of Melbourne
We're tightly connected with the community, both at home and abroad.

We take pride in our people, who all contribute to our mission to benefit society through the transformative impact of education and research.

Discover more via our website and stay connected with our stories and people on LinkedIn.

Be Yourself
We value the unique backgrounds, experiences and contributions that each person brings to our community. For more information, please visit our Diversity and Inclusion page.

We encourage and welcome applicants from diverse backgrounds.

Aboriginal and Torres Strait Islander Applicants
We recognise that reconciliation is central to our purpose. For more information, please visit our Reconciliation page.

Join Us
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Resume:

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Cover Letter outlining your interest and experience

Please note that you are not required
to respond to the selection criteria in the.

Advertised: 05 Jul :05 AM AUS Eastern Standard Time

Applications close: 1