Jobs

    Practice Manager - Mitcham, Australia - Doctors Secretarial Agency

    Doctors Secretarial Agency
    Doctors Secretarial Agency Mitcham, Australia

    3 weeks ago

    Default job background
    Part time
    Description
    • JOB ID: 1557
    • PRACTICE MANAGER / SENIOR MEDICAL SECRETARY
    • MITCHAM
    • PERMANENT PART-TIME
    • 3 or 4 DAYS PER WEEK
    • PARKING ON SITE

    Our client, a highly regarded private surgical practice, seeks to recruit an experienced Practice Manager to oversee daily operations for the rooms located within the medical precinct of Mitcham, close to Mitcham Hospital. The practice is long-standing and has enjoyed the support of a very conscientious Practice Manager.

    The role involves overseeing 3 medical secretaries who all work part-time. The Practice Manager will maintain a close working relationship with the surgeons; therefore they seek an individual who will utilise well-developed communication skills with a hands-on approach to management and practice operations.

    Particulars of the position include:

    • Ability to build and maintain professional rapport with patients, hospital staff, medical equipment suppliers and all stakeholders of the business
    • A genuine commitment to excellence
    • Computer literacy – ideally Genie and Reckon.
    • Demonstrate leadership capabilities, sound surgical specialist medical practice environment knowledge, and outstanding communication skills, with the ability to work both collaboratively and autonomously within the business
    • Be professionally presented, deliver excellence in customer and stakeholder service

    Practice Manager duties include:

    • Use of Reckon accounting program
    • Payroll – fortnightly (Prepare and lodge STP).
    • Prepare Superannuation payments. & lodge with SBCH - fortnightly
    • Bill payments and reconciliation of all accounts.
    • Preparing rental invoices for doctors.
    • Prepare and lodge BAS and IAS returns.
    • Insurances
    • HR requirements
    • Organise individual staff meetings bi-monthly and quarterly group staff meetings. (minute taking)
    • Organise staff leave requirements and ensure coverage of absent staff is organised
    • General health and safety.
    • Organise maintenance of rooms
    • Ordering of stores & consumables
    • Organising confidential waste pickup
    • Liaise with IT regarding any computer IT issues.
    • Organise & purchase office equipment & stationery, staff requirements.
    • Manage Avant Practice Hub software, Argus address book.

    Senior Medical Secretary duties include:

    • Use of Genie medical software
    • Manage Genie Diary/ Google Diary
    • Front desk reception / handling general enquiries by phone, email, and postal mail.
    • Make appointment / Meet and Greet / Triage patient needs
    • Prepare patient invoices & receipts.
    • Arrange theatre bookings/finalising theatre lists.
    • Arrange Anaesthetists/Assistants when required.
    • Invoicing patient accounts, taking payments, daily reconciliation, and banking.
    • Recalls/reminders.
    • Bad debts.
    • Audio typing (occasional)
    • Cleaning and sterilising of instruments / Assisting with room clean up and restocking.

    Advantages of the position are working within a professional and supportive team, free parking onsite, and offering part-time hours 3 or 4 days per week that guarantees every Friday off.

    Annual Salary Package for the Practice Manager position to be negotiated. Ultimately, the calibre of the individual will determine the appropriate income level.

    The position is available to commence ASAP. When enquiring, please quote job ID 1557.

    • DOCTORS SECRETARIAL AGENCY
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