Jobs
>
Administrative Assistant
>
Melbourne

    Administrative Assistant - Melbourne, Australia - Herbert Smith Freehills

    Herbert Smith Freehills
    Herbert Smith Freehills Melbourne, Australia

    2 weeks ago

    Default job background
    Full time
    Description

    JOB DESCRIPTION

    About Herbert Smith Freehills

    As one of the world's leading law firms, we advise many of the largest and most ambitious organisations across all major regions of the globe. With over 5,000 people, including 3,100 lawyers and over 2,000 business services professionals, operating from our global network of offices across Asia Pacific, Europe, the Middle East and North America, Herbert Smith Freehills is at the heart of the new global business landscape providing premium quality, full-service legal advice.

    We recognise that the success of our business and our clients relies on the skills, knowledge and ideas of all our people. Our environment is one in which high performance is expected, in return, we will provide you with rewards and opportunities tailored to your personal and professional goals.

    The Opportunity

    We are seeking an Administrative Assistant to join our leading Planning, Energy & Infrastructure (PEI) team in Melbourne on a 12-month parental leave contract working Monday to Friday, 9:00 am to 5:15 pm.

    As Administrative Assistant you will work closely with the Legal Assistants to provide administrative support to legal and business services staff to enhance our client experience.

    Your day to day will involve:

    • Providing timely and accurate support to Legal Assistants with administrative support needs.
    • Delivering high quality, accurate work whilst managing deadlines, responding to change and the competing priorities of all work.
    • Meeting required deadlines and negotiate alternate time frames when necessary.
    • Scanning, printing, or photocopying relevant documents as and when required by the relevant practice group support colleague or Lawyer.
    • Providing ad-hoc support to the group or division such as dealing with incoming mail, answering the telephone, amending documents and any other administrative duties.
    • Preparing files for archiving and manage return and retrieval of files following firm guidelines.

    Skills & experience:

    This role would suit a client focused individual who enjoys working collaboratively. To be successful you will have:

    • Impeccable attention to detail.
    • The ability to work five days per week in the office.
    • Demonstrated enthusiasm and proactivity in the workplace.
    • Knowledge of the Microsoft Office suite (Outlook, Word, Excel and PowerPoint).
    • Strong time management and organisational skills; ability to prioritise your time across a number of busy matters.
    • Good written and verbal communication skills with a demonstrated ability to build effective relationships with stakeholders.

    The team:

    The legal support team provides the practical support our lawyers need so they can deliver the best possible service to our clients. The role of our assistants is critical in assisting our people to perform at the highest level. The team provides high-quality support to partners and throughout our practice areas. This ranges from providing administrative support and diary management to producing a wide range of complex documents. Our legal support team also plays a client-facing role as our assistants are typically in regular contact with our clients on behalf of lawyers.

    What we offer:

    • We're a world leading international law firm with a global team of over 5,000 professionals. As the market leader in Australia, we are committed to high performance, collaboration, diversity and digital innovation. We are client-centred, commercially driven, and renowned for our solution-focused expertise. We will align your growth with our ambitions.
    • We make your personal and professional growth our business. And as part of the team, our ambition is yours too. Wherever you are in your career: grow and help the firm grow with you.
    • We will provide opportunities to learn on the job as well as a mix of learning opportunities tailored to you. Daily experiences, supportive challenges, team collaboration, mentors, and structured learning opportunities help you to expand your knowledge and reach your goals.
    • We value your wellbeing, both at home and work and we place a strong emphasis on mental health. If you need support, you'll have it and we'll empower you to harness your personal strengths, navigate uncertainty, embrace opportunities, and effectively manage things within your control.
    • For more benefits on offer such as our Agile 60 policy (ability to work from home for 2 days per week, subject to role requirements), 26 weeks paid parental leave, holistic wellbeing fund or home office allowance please click/ copy this link into your browser -
    • Join us to be part of a human, bold and outstanding team at Australia's market leading law firm.

    Applications:

    Please upload a copy of your resume via this advertisement.

    We encourage applications from individuals of diverse backgrounds, including but not limited to First Nations, LGBTIQA+ and neurodivergent individuals, as well as individuals of all ages, cultures, genders, and abilities. We're a safe, inclusive, and equitable workplace and celebrate the diversity of our people.

    This vacancy is managed directly by Herbert Smith Freehills Recruitment team and is not listed with any recruitment agency. Thank you.

    Team

    Projects, Energy & Infra

    Working Pattern

    Full time

    Location

    Melbourne

    Contract type

    Maximum Term Contract

    Diversity & Inclusion

    At Herbert Smith Freehills you will be part of a diverse, innovative culture where high performance, client focus and highly engaged people are our differentiator. People at our firm come from a range of backgrounds and bring a wide variety of experiences and perspectives to their work with us. We strive to ensure that our inclusive environment means you feel valued and able to perform at your best by being your authentic self at work. We know that our future success not only depends on being innovative and progressive in the changing legal market but, most importantly, on our people feeling highly engaged in meaningful work.

    We understand that you have commitments and personal interests outside of work and we strive to create a working environment based on mutual trust and respect, in which you can perform at your best whilst maintaining sustainable balance across your life.

  • Monash Health

    Administration Assistant

    3 weeks ago

    Monash Health Melbourne, Australia

    Location: Melbourne | Eastern Metropolitan · Job type: Full time · Organisation: Monash Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial · Reference: 59447 · Monash Health is excited to recruit a Program Administration Assistant within its Imagin ...

  • Engage Personnel

    Administration Assistant

    2 weeks ago

    Engage Personnel Melbourne, Australia

    Public Practice Accounting experience is highly regarded · - An amazing opportunity to step up into Professional Services · - 10 new roles to chat to you about Great firms across Melbourne · The market is booming We have 12 new roles for Administration Assistant / Reception acros ...

  • Ambulance Victoria

    Administration Assistant

    2 weeks ago

    Ambulance Victoria Melbourne, Australia

    Location: Melbourne | Eastern Metropolitan · Job type: Full time · Organisation: Ambulance Victoria · **Salary**: Salary not specified · Occupation: Administration/Secretarial · Reference: AV/1709473 · At Ambulance Victoria we are proud to share our commitment to save and improve ...

  • Peninsula Health

    Administration Assistant

    2 weeks ago

    Peninsula Health Melbourne, Australia

    Location: Melbourne | Southern Metropolitan · Job type: Full time · Organisation: Peninsula Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial, IT and Telecommunications, Medical · Reference: 33847 · **- Join a leading integrated person centred hea ...

  • Peninsula Health

    Administration Assistant

    3 weeks ago

    Peninsula Health Melbourne, Australia

    Location: Melbourne | Southern Metropolitan · Job type: Casual · Organisation: Peninsula Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial, IT and Telecommunications, Medical · Reference: 33452 · **- Join a leading integrated person centred health ...

  • Our Watch

    Administrative Assistant

    2 weeks ago

    Our Watch Melbourne, Australia

    **05th September, 2023**: · **About Our Watch** · Our Watch is a national leader of primary prevention of violence against women and their children. Our vision is an Australia where women and their children live free from all forms of violence. Our role is to stop violence before ...

  • The Royal Melbourne Hospital

    Administration Assistant

    3 weeks ago

    The Royal Melbourne Hospital Melbourne, Australia

    Reference Number Position Title- Administration Assistant- Location- The Royal Melbourne Hospital - City Campus, Parkville- Award- Admin Officers [10]- Advertisement text**Administration Assistant - HARP** · - **Permanent Part Time position - 30 hours per week**: · - **Customer S ...

  • Talent International

    Administrative Assistant

    3 weeks ago

    Talent International Melbourne, Australia

    **Job Details**: · **Location** · Melbourne · **Salary** · Negotiable · **Job Type** · Full Time · **Ref** · BBBH96178_ · **Contact** · Melissa Haddad · **Posted** · 22 minutes ago · Our client is a national retailer looking for an experienced Administrative Assistant to join on ...

  • people2people

    Administrative Assistant

    2 weeks ago

    people2people Melbourne, Australia

    **One of world's largest law firms seeking legal assistants**: · - **Contract and permanent, full time positions in Melbourne CBD**: · - **Up to $65K package** · **THE FIRM** · One of the largest and most impressive law firms in the World is seeking Legal Assistants to join their ...

  • Peninsula Health

    Administration Assistant

    2 weeks ago

    Peninsula Health Melbourne, Australia

    Location: Melbourne | Southern Metropolitan · Job type: Part time · Organisation: Peninsula Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial · Reference: 34182 · **- Come and join the friendly team working in Mental Health** · - **Frankston locat ...

  • Austin Health

    Administrative Assistant

    1 week ago

    Austin Health Melbourne, Australia

    Location: Melbourne | Northern Metropolitan · Job type: Part time · Organisation: Austin Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial, Human Resources, Legal, Occupational Health and Safety · Reference: 49910 · - Fixed term part time until 31 ...

  • HOTEL NO

    Administrative Assistant

    3 weeks ago

    HOTEL NO Melbourne, Australia

    We are seeking a detail-oriented and highly organized Administration Assistant to join our team. As an Administration Assistant, you will play a crucial role in supporting the efficient operation of our organization by handling various administrative tasks, including bookkeeping, ...

  • PERSOLKELLY

    Administrative Assistant

    2 weeks ago

    PERSOLKELLY Melbourne, Australia

    An exciting opportunity is now available now for an Administrative Assistant who is passionate about numbers and processes. · An exciting opportunity is now available now for an Administrative Assistant who is passionate about numbers and processes. · Are you passionate about num ...

  • The Conversation AU

    Administration Assistant

    2 weeks ago

    The Conversation AU Melbourne, Australia

    About the role · Position Description · Role: Administration Assistant (Finance & Operations) · Reports to: Chief Financial Officer · Salary range: $60,000 - $64,999 plus super (FTE) · About The Conversation: · The Conversation is an independent source of information, analysis an ...

  • Hudson Australia

    Administration Assistant

    3 weeks ago

    Hudson Australia Melbourne, Australia

    We are seeking new administration talent in the supply chain industry. This family owned and operated organisation is searching for talent with data entry and office support skills. This job is a temporary position that will become permanent after 3 months. The position requires ...

  • Monash Health

    Administration Assistant

    2 weeks ago

    Monash Health Melbourne, Australia

    Location: Melbourne | Eastern Metropolitan · Job type: Full time · Organisation: Monash Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial · Reference: 61245 · Monash Health is excited to recruit a Program Administration Assistant within its Imagin ...

  • Peter MacCallum Cancer Centre

    Administration Assistant

    2 weeks ago

    Peter MacCallum Cancer Centre Melbourne, Australia

    Location: Melbourne | CBD · Job type: Full time · Organisation: Peter MacCallum Cancer Centre · **Salary**: $68,640 - $75,920 · Occupation: Administration/Secretarial · Reference: 3357 · - At Peter Mac we aim to continuously improve cancer care, research and education across all ...

  • Charcoalblue

    Administrative Assistant

    2 weeks ago

    Charcoalblue Melbourne, Australia

    WELCOME · Company Overview · Charcoalblue was established in the heart of the UK theatre industry in 2004. Since then, we have carved out a reputation as the world's leading integrated Theatre, Acoustic and Experience Consultancy service. · We now operate as a cohesive and collab ...

  • Accru

    Administration Assistant

    1 week ago

    Accru Melbourne, Australia

    On the job training & mentoring; · - Fantastic team and friendly, vibrant, nurturing culture · - Role may suit someone looking to kick start a career in admin or perhaps a return-to-work parent · **The Role** · We have a fantastic opportunity for an administration professional to ...

  • Monash Health

    Administration Assistant

    3 weeks ago

    Monash Health Melbourne, Australia

    Location: Melbourne | Eastern Metropolitan · Job type: Full time · Organisation: Monash Health · **Salary**: Salary not specified · Occupation: Administration/Secretarial · Reference: 65452 · **About Monash Health** · **Our Journey - Imaging Services at Monash Health** · Monash H ...