Personal Assistant to Principal Team - Melton, Australia - State Government of Victoria, Australia

Description

Personal Assistant to Principal Team (Ed Support Level 1-Range 3)

Job posted: 24/04/2024

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Possess the technical knowledge and expertise relevant to the position.

SC4 High level organisational skills, including the capacity to prioritise work flows.

SC5 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

Role

Attendance requirement for this position will be negotiated with the principal if required

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities

· Provide effective organisational support to the Principal Class Team

· Provide effective administrative and office management support to the Principal Class Team

· Manage the Principal Class Team's internal and external appointments, meetings, events and speaking arrangements.

· Maintain and keep an up-to-date comprehensive filing system.

· Provide confidential support to the Principal Class Team

· Co-ordinate inward and outward electronic mail

· Prepare agendas, minutes, correspondence, reports, emails, newsletters, and spreadsheets for any other meetings/committees as required by the Principal Class Team

· Assist in the coordination and organisation of special events and school functions.

· Grant sourcing and applications

· Assist with Foundation Orientation and the Year 6 to Year 7 Transition Program

· Undertake additional duties as required by the Principal Class Team

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines ).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at

Location Profile

Background

Aintree Primary School is located on 3.5 hectares of land at 11 Timbertop Parade, Aintree 3336 (Local Government Area of Melton). The school opened for enrolments in F-6 year levels in Term 1, 2021. The school has a current enrolment of 1000 which will continue to increase with growth expected over the next 4-5 years.

The school belongs to the successful Brimbank/Melton Network of Schools which includes two other new Government schools alongside well-established and thriving schools across primary, secondary, Specialist, P-9 and Senior Secondary.

There is a Children and Community Hub adjacent to the school which houses Kindergarten, Maternal and Child Health and community facilities. Together Aintree Primary School and the Hub can help local children make a smooth transition from pre-school and reduce the number of drop-offs for some parents with kinder and school-aged children.

Educational Vision

Teaching spaces in the Aintree Primary School allow for full implementation of a professional learning community approach.

Integrated planning and delivery, reflecting on the impact of teaching practice, professional interaction and activation of student voice using evidence-based, high impact teaching strategies are all central to the educational vision.

Learning Communities are designed around modifiable spaces that accommodate multiple learning approaches and can flexibly respond to the requirements of students and teachers, creating a sense of shared ownership, inclusion and everyday learning. A number of relocatables are also located at the school.

At Aintree Primary School we will ensure that our students are at the centre of everything that we do. We will create a learning community that values diversity, inclusion and high expectations for all students which results in excellence for everyone. Our collective responsibility will be to ensure that our students leave our school as well-rounded, critical and creative thinkers who value lifelong learning and who are resilient, respectful and kind citizens.

Position inquiries can be made to Simon Cornock by calling on

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