Office Manager - Melbourne, Australia - Octopus Energy Group

Description

About Octopus Energy and Kraken
Since 2015, Octopus has been on a mission to bring affordable, green energy to the world.

With the help of our in-house developed technology platform, Kraken, we've become the 4th largest energy supplier in the UK, opened retailers in 7 other countries, and licensed our software to retail giants including E.ON in the UK and Origin Energy in Australia.

Our current clients also include Energy Queensland (Ergon) and Tokyo Gas.

We've reinvented energy products with smart, data-driven tariffs to balance customer demand with renewable generation - and we're the biggest investor in renewable generation in the UK.

Position Overview:

What you'll do:

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Office Management (70%)

• Oversee the smooth operation of the office, including maintaining office supplies, equipment, and facilities. Manage vendor relationships and contracts for office services. Coordinate office events, meetings, and conferences, including catering and logistics. Develop and implement office policies and procedures to ensure efficiency and compliance.
• Administrative Support:
• Team Support:
• Provide administrative support to other team members as needed. Assist with onboarding new employees and organizing training sessions. Foster a positive and collaborative office culture through effective communication and teamwork.

- **Executive Support (30%)**:

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements. Prepare and organize materials for meetings, presentations, and conferences. Act as a liaison between executives and internal/external stakeholders, handling inquiries and requests. Assist with the preparation and distribution of reports, memos, and other documents.

What you'll have:

• Excellent organizational and time management skills, with the ability to prioritize tasks and multitask effectively.
• Strong communication skills, both verbal and written.
• Proficiency in MS Office or Google Workspace, and other relevant software.
• High level of professionalism and discretion when handling confidential information.
• Proactive problemsolving abilities and attention to detail.
• Ability to thrive in a fastpaced environment and adapt to changing priorities.
• Bachelor's degree or equivalent experience preferred.

Why else you'll love it here:

• 
  Our company culture
• We are organisation where people learn, decide, and build quicker. Where people work with autonomy, alongside a wide range of amazing co-owners, on projects that break new ground. We want your hard work to be rewarded with perks you actually care about We won best company to work for in 2022, on Glassdoor we were voted 50 best places to work in 2022 and our Group CEO, Greg has recorded a podcast about our culture and how we empower our people.

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Flexible working environment:

- genuine work life balance here, we are in the top 5 companies in the UK, we treat you as a human, and do our best to make work and life merge smoothly together

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Equity Options Scheme:

- you own your own part of the business, share options in the whole Octopus Energy Group so we all work together towards success
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Office - have a certain tech requirement? We'll do our best to get it. We also have drinks, snacks and a coffee machine at the WeWork office space.
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Your development is important - we support and help with development including internal and external courses, learning, study support etc, all bespoke to you

• Please note that the recruitment for this role will kick off in the New Year, will be in touch no later than 22 January 2024.

This role can be either fully office
based in Melbourne, or a hybrid of a few days a week working remotely and office based.

We're very excited to be growing our small team.

We're looking for skills and experience to help shape and define the future of not only our team, but the wider business at a global scale.

If you're reading this and grinning, please apply There are huge challenges to tackle, and we need amazing people who are keen to get stuck in.