Principal's Assistant - Geelong, Australia - Schools (Government)

Schools (Government)

Verified Company

Geelong, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Location:
Geelong

Job type:
Full time / From 18/03/2024

Organisation:
Schools (Government)

Salary:
Salary not specified

Occupation:
Administration/Secretarial

Reference:

Selection Criteria:

SC1 Demonstrated experience and skills in coordinating a specific education support function.

SC2 Demonstrated capacity to work with other support staff and to develop procedures and guidelines relating to the work area
..

SC3 Demonstrated high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management in respect to the work area.

SC6 Demonstrated commitment to professional learning and growth for both self and others.

SC7 Demonstrated capacity to work in teams to meet team goals and deadlines.

Role:

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field.

It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.

This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility.

Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities:

Coordinate the delivery of administrative services within the school.

In consultation with the principal, determine and manage work priorities within the school office.
Develop and implement strategies to ensure effective administration procedures.
Maintain school's records system, including computerised student, staff and school records.
Coordinate the implementation of requisitioning, purchasing and issuing procedures.
Manage client reception.
Liaise with school staff in regard to support requirements.
Coordinate staff timetabling.
Provide a range of administrative, research and support duties.
Prepare and present standard reports and data to school council and school council subcommittee meetings as required.
Liaise with and provide information to parents, staff and students about school administration procedures and policy.
Provide a document preparation service for the school community.
Provide administrative support for specific school programs.
Liaise with service providers, welfare agencies and relevant organisations to facilitate student referral.
Coordinate, organise and determine work priorities within a clearly defined functional area e.g. school office.
Ensure the efficient operation of the work area within the regular direction of senior management
Obtain cooperation amongst staff within the work area and supervise the performance of tasks
Obtain cooperation of other school staff for the purpose of achieving the objectives of the work area
Coordinate the preparation of College gazette and other routine school communication
Ensure confidentiality of records are maintained
Manipulate data/information and prepare documentation/basic reports
Responsible for modifying work practices and procedures within the work area to meet routine ope