Legal Secretary/administrative Assistant - Morwell, Australia - Victorian Aboriginal Legal Services

Victorian Aboriginal Legal Services

Verified Company

Morwell, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

JOB DESCRIPTION:

Salary:
$65,338.00 plus 10.5% Superannuation (increasing to 11% in JUL 2023)

Additional Benefits:

17.5% Leave Loading
5 extra days leave on top of 20 days annual leave
Only required to work 35 hours per week, any extra hours worked will be calculated as your Time In Lieu (TOIL) which you may use as additional leave hours
Access to company vehicles for any workrelated trips
Salary packaging of up to $15,900+ per FBT available via Maxxia

OVERVIEW OF THE ROLE:

As legal secretary for VALS regional hub, you will be responsible in providing high quality secretarial / administrative support services to the Criminal and Aboriginal Families Practice Leads.

You will undertake reception function and act as a liaison and coordination point for office management.

This includes in arranging stationery and supplies, liaison with local tradespeople and the VALS office manager and ensuring the adequacy of VALS approaches to good workplace health and safety.

_ Office Location: 150 Commercial Road, Morwell_

_ This role is full-time fixed term for 12 months._

_ This position may require regional and very occasional interstate travel._

Key Responsibilities:

Provide a reception function within the VALS Gippsland region office.
Undertake all secretarial tasks and associated file management tasks as provided by solicitors to support ongoing file management of clients in Criminal and Aboriginal Families Law Practice.
Prepare documentation for briefing Counsel or other professionals as directed, including photocopying, collating, and arranging delivery.
Receive phone calls on behalf of individual solicitors and follow up enquiries or record messages for action by solicitor.
Assist in arranging appointments for clients or contacting clients directly.
Undertake filing of reports and other documentation on behalf of clients.
Update data base and electronic files as required.
Participate in the processing of ingoing and outgoing mail for the organisation.
Keep up to date with relevant procedures by attending professional education programs and maintain an understanding of issues impacting the justice system and members of the Aboriginal and Torres Strait Islander Community.
Arranging stationary orders and office equipment when necessary.
Liaison with local tradespeople and the Office Manager, as required, to ensure a good working environment e.g., calling out and supervising any emergency repair work, ensuring the effectiveness of the digital technology environment, conducting any emergency evacuation drills.
As directed, undertake other duties which are incidental and peripheral to the main tasks, provided that such duties are reasonably within the employee's skills, competence and training.

KEY SELECTION CRITERIA:

Secretarial or similar experience preferred but not essential.
Advanced skills in the use of MS Office Software (particularly MS Word, Excel, Email word proficient to 80 words per minute) to a legal practice, or similar, and the capacity to quickly acquire competency in the use of VALS' client data base.
Professional and courteous phone manner and interpersonal skills and the capacity to communicate effectively with Aboriginal and Torres Strait Islander community members, who may be experiencing stress and anxiety due to their legal needs, and other team members and partners.
Knowledge or a willingness to learn about the legal issues faced by members of Aboriginal and Torres Strait Islander communities in Victoria, with a commitment to the principles and values of the Victorian Aboriginal Legal Service

MANDATORY REQUIREMENTS:

On offer of this position, you must provide:

Copy of your current
Employee Working with Children Card.
You will be required to complete a current
Criminal History Police Check.
Up to date
vaccination certificate or
valid medical exemption:
Proof of rights to work in Australia, i.e., a copy of an Australian Passport, Birth Certificate, or Immigration VISA documentation

-
Current valid Victorian Driver's Licence:

Copies of
any certificates or degrees relevant to this role

HOW TO APPLY:

A
covering letter outlining who you are and why you are suited to this position.
Your
resume detailing your education and professional experience and two referees.

Please note:

FIRM OR ORGANISATION NAME:

Victorian Aboriginal Legal Service

CONTACT NAME:

HR & Workforce Dev Coordinator

EMAIL ADDRESS:

JOB LEVEL:

Law Student, Graduate - Pre-admission, Post-admission

SECTOR:

Legal services

COUNTRY:

Australia

STATE:

Victoria