Admin Assistant - Melbourne, Australia - Education and Training

Education and Training

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Location:
Melbourne | Western Metropolitan

Job type:
Full time / From 27/01/2023

Organisation:
Education and Training

Salary:
Salary not specified

Occupation:
Human Resources

Reference:

Selection Criteria:

SC1 Demonstrated willingness and ability to operate administrative systems such as CASES21 and Compass, including experience with CASES21 Accounts Receivable and Accounts Payable.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated high level oral and written communication skills, with an ability to relate effectively with teaching and support staff as well as students, parents, external providers and the wider school community.

SC4 Ability to be flexible and team orientated with proven ability to work as part of a team and in collaboration with the Business Manager to ensure a smooth and harmonious work environment.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role:

ES Finance
The role requires a good knowledge of finances (both receivable and payable) and GST processing. Experience with CASES, Compass, excel and google sheets would be an advantage.

Accounts Receivable

Maintain CompassPay portal, including, but not limited to voluntary parent payments and curriculum contributions
Create charges in CASES for excursion, camps and activities and maintain Compass events portal to track payments received, including CSEF and CompassPay payments
Maintain reports for teachers to track payments received and follow up on nonpayments
Prepare profit & loss reports for events once finalised

Accounts Payable

Maintain CASES 21 database and create new creditors as required
Carry out annual ABN checks on creditors via the ABN look up tool
Carry out all CASES21 Finance Accounts Payable processes
Entering all purchase orders, invoices, credit notes, AIMS work orders and process payment of all creditor invoices according to DET guidelines
Process approved purchase orders from eschools, into C2
Follow up on outstanding purchase orders and invoices
Reconcile creditor statements

General

Assisting with reception duties as required
Assist with the provision of First Aid as required
Other duties as directed by Business Manager and Principal

Responsibilities:

Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
Prepare funding submissions for the leadership team and school council.
Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
Administer government grants and other school income.
Manage fund raising activities.

Who May Apply:

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment:

Child Safe Standards:

DET Values:

Other Information:

Enquiries regarding the position can be directed to the Principal Danijel Banovic we encourage you to contact the Principal with regard to this role.

Applications must include:

A specific response to all the key selection criteria

Conditions of Employment:

All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.

Location Profile:

School Profile

Homestead Senior Secondary College opened in 2020 and is located in a developing area of Point Cook, approximately 28 kilometres from Melbourne CBD.

Our feeder schools are the local P-9 colleges - Alamanda, Carranballac, Pt Cook and Saltwater P-9 Colleges. A significant percentage of our enrolments will also be new arrivals to the greater Point Cook community. Rapid growth is predicted for both the suburb and school over the next 5 to 10 years. It is projected that the college's peak enrolment will be in excess of 1800 students. Our community is a multi-cultural one.

The foundation years of the college will focus upon building social capital, creating structures and practices, purchasing resources and establishing staff professional learning teams.

This will be an amazing career opportunity for educationalists as they will be part of a staff cohort playing an integral role in the development of the college's culture, teaching & learning style and place in the community.

HSSC is a state of the art 21st Century learning environment for young adults. With a build cost of $53 million, facilities are second to none. Students learn in a three-storey main building, a standalone Performing Arts/Physical