Executive Assistant - Yarralumla, Australia - Embassy of Ecuador

Embassy of Ecuador

Verified Company

Yarralumla, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Job Title:
Executive Assistant Full Time

Salary:
Miscellanies Award 4

The main functions are described below

◉ Communication services:

Answer incoming phone calls and transfer them to their recipients.
Make requested calls.

◉ Adequate attention to visitors.

◉ Classification of electronic and physical files of official communications.

◉ Translation of Spanish / English / Spanish documents.

◉ Database maintenance.

General communications.
Physical cards for electronic storage.
Classify contacts from their conditions: government, academy, commercial, institutional,

private, geographical etc.

◉ Attention to the activities of the Head of Mission

Prepare the agenda and program for trips and followup.
Manage transportation and accommodation tickets.

◉ Relations with other Executive Assistants of the various Departments (Ministries),

Embassies and Agencies in Australia and concurrences.

Process notes and correspondence received and sent.

◉ Support to the Consular Section, the Administrative and Planning Section based on

the requirements of these areas.

◉ Office maintenance:

Coordinate the internal and external cleaning of the building and maintenance of the garden.
Ensure the appropriate presentation of the Ecuadorian flag in the external enclosure.

◉ Preparation and support in official, academic, cultural, and commercial events, and

with the Ecuadorian community.

◉ Follow instructions on proper maintenance of equipment office.

◉ Support in the preparation of the tax claim that must be sent by the Embassy quarterly

in accordance with the tax claim guide.

◉ Support research on issues of Australian law and policy, which contribute as

necessary, to the determination of the objectives of the Embassy, with the field or

relevant fields of your expertise. Assist the Embassy with coordinating internships

and cargo scheduling of their work.

◉ Assist in word processing and desktop publishing, text documents and data.

◉ Provide information in the following areas:
(i) consular database and information on visas and consular procedures;
(ii) legal administrative issues in Australia; and

(iii) other activities assigned by the Head of Mission;

Coordinate the call centre of the Embassy and the Consular Section:

(a) Monitor the proper functioning of computer equipment, and telecommunications in the

Consular Section and other areas of the Embassy;
(b) Monitor the facilities and ensure the proper functioning of the Consular Section systems;
(c) Give assistance to the requirements in the systems of the Consular Section requested by

users;
(d) Give advice on the proper functioning of the communication equipment and database.

Salary:
$50, $50,500.00 per year

Valmis työmatkaan/muuttoon: