Executive Assistant - Melbourne, Australia - BAE Systems

BAE Systems

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

At BAE Systemswe are all systems go as we continue to drive innovation and seek passionate and talented people to join our business.

We currently have an exciting opportunity for a dynamic Executive Assistant to support a Program Director.

What this opportunity will mean for you:

Purposeful work where your efforts are recognized in an environment where you can thrive
Joining an organisation that is passionate about developing some of the most impressive careers in the world
Industryleading flexibility options to unlock the talent and diversity of every individual
Unique opportunities to contribute to programs of national significance whilst growing your skills
A strong safety culture, inclusive teams and work to be proud of, underpinned by a compelling set of values

Your new role:

As a Executive Assistant you will predominantly be responsible for the provision of confidential and effective executive assistant and administration support whilst coordinating core office activities.

Core activities include:

Dairy management and schedule mangement including meetings and appointments
Call management and responding to inquiries and provide information on the products, services or activities of the organisation and provide appropriate responses
Arrange and support events, visitors and meetings
Accurately take minutes, record actions and agendas from meetings and submit them in a timely manner
Manage forward planning to provide relevant preparation material/prebrief for meetings as required
Arrange all travel and accommodation requirements including itineraries
Organise expense claims, invoices, and accounts in addition to reconciling credit card aquittals
Develop sound knowledge of Company policies and standards
Produce accurate professionally typed and presented documents, reports, bids, contracts, manuals, presentation slides and correspondence
Process incoming and outgoing mail, files correspondence and maintain confidential records
Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of work for the team
General office duties including inbound and outbound mail, stationary and other activities to keep the office running

About you:

Excellent communication skills required, both written and verbal
Advanced knowledge of Microsoft Office suites, especially in Word, Excel and PowerPoint Shorthand skills desirable
Team orientated with the ability to work with a variety of people
Customer service skills
Motivated selfstarter with excellent time management skills

Please be aware that pursuant to different State government health directions, vaccination mandates regarding your ability to attend our Company sites may be applicable.

Please be prepared to discuss your vaccination status with our recruiters as part of the recruitment process.
We are a 2021 Circle Back Initiative Employer - we commit to respond to every applicant.
Our culture
We are committed to building a diverse and inclusive environment where our people can thrive.

For us that means ensuring that the voices and talents of our employees are valued and that everyone has a sense of belonging.

We do not tolerate discrimination because of differences, such as age, ability, ethnicity, gender, gender identity or expression, religion, or sexual orientation.

If you would like to know more information about how we are supporting our employees, you can view our policies and initiatives via this link.