Administration Assistant O&g - Melbourne, Australia - Mercy Health

Mercy Health

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Location:
Melbourne | Northern Metropolitan

Job type:
Full time, Part time

Organisation:
Mercy Health

Salary:
Salary not specified

Occupation:
Administration/Secretarial

Reference: 20102

Located at Mercy Hospital for Women (MHW), Heidelberg
Two roles available: Role 1 is Fulltime 38hrs per week (with an ADO monthly); and Role 2 is Permanent Parttime 30.4hrs per week until 31 December 202
Work / Life balance (purchased leave), Salary Packaging, Wellbeing initiatives

ABOUT THE ROLE:

Summary of the role:

Mercy Hospital for Women seeks two dynamic and motivated Administration Assistantsto provide high level administrative support to the Clinical Directors in the Obstetric & Gynaecology Department at MHW.

The Administration Assistant Obstetrics & Gynaecology supports the critical functions of the O&G Department through the provision of high level administrative support and customer service.

You will be required to have excellent attention to detail with the ability to adapt to competing priorities and stay focused in a fast paced and changing environment.

The role entails (but is not limited to) providing administrative support including managing, responding and resolving moderately complex tasks (seeking advice and guidance for more complex issues); meeting secretariat coordination (incl.

agendas, minutes and following up on actions); simple procurement (stationary); management of one or more group mailboxes including triaging and tracking requests; coordination of rosters (and RosterOn when implemented), timesheets, recruitment (essential); following up on mandtory competencies for O&G medical staff; and records management.

The Administration Assistant O&G reports to the Manager Patient Services and are members of a large team and is accountable under direction to perform and achieve moderately complex procedural, operational, administrative and business support work within an integrated environment.

You will contribute to ongoing continuous improvement activities, including contributing new ideas and identifying opportunities to improve the efficiency of the Department.

You are required to have a good understanding of and compliance to relevant legislative frameworks, government decision-making and Mercy Health's mission and policy requirements.

Your contributions will be valued and are important in fostering a learning culture that strives for continual improvement in a respectul and challenging way.

ABOUT YOU:

Be selfmotivated, committed and possess strong communication, time management, organisational and interpersonal skills
Have an eye for detail and demonstrate initiative managing competing priorities
Be expected to plan and complete moderately complex administrative support activities and tasks
Resolve issues as they arise and under limited direction, respond to changes in the needs and expectations to achieve outcomes for the O&G Department
An understanding of health care in the public sector would be desirable.
Be flexible and agile, and have the ability to build and maintain successful working relationships with stakeholders at all levels and work collaboratively in an integrated environment
Work independently and handle sensitive data and confidential information professionally
Have experience in the use of IT to support administrative tasks are considered essential for success in this role.

ABOUT US:

Mercy Hospital for Women is a fully accredited Level 6 Public Specialist Teaching Hospital providing both public and private patient care through maternity services, neonatology and paediatrics, perioperative services, gynaecology, women's health and associated health, support and diagnostic services.

We are a major teaching hospital and specialist referral centre with the medical, nursing, midwifery and allied health expertise to treat the most complex obstetric, neonatal and gynaecological cases.

Mercy Health is a Catholic organisation grounded in a 2,000-year tradition of caring for others.

Founded by the Sisters of Mercy, Mercy Health is made up of more than 9,500 people who provide acute and subacute hospital care, aged care, mental health programs, maternity and specialist women's health services, early parenting services, home care services and health worker training and development.

Mercy Health is proud to be recognised as an Employer of Choice for Gender Equality by the WGEA.

WHAT WE OFFER:

Mercy Health recognises that people are searching for meaning in their work life and finding a workplace that connects with their values is a key motivation when choosing an employer.

As a not-for-profit healthcare provider, Mercy Health has a strong mission and clear values that guide us in everything we do.

We pride ourselves on:
- caring for our people and those important to them with generous employee assistance available for employees and their families
- protecting children and vulnerable people in all our services, by listening to