Executive Assistant - Perth, Australia - Corestaff

Corestaff
Corestaff
Verified Company
Perth, Australia

2 weeks ago

Olivia Brown

Posted by:

Olivia Brown

beBee Recruiter
Description

EXECUTIVE ASSISTANT:


  • Admin / Secretarial / Office Support
  • Executive Assistant
  • Perth
  • Contract or Temp
2/11/202- We are seeking an experienced Executive Assistant for an immediate start.

  • The role will be responsible in providing the Managing Director administrative support including;
  • Ensure contacts and calendars are current with uptodate information for the Managing Director
  • Ensure all travel and accommodation is handled for all staff in an efficient and timely manner by admin staff ensuring full compliance with the company Travel Policy
  • Prepare and collate professionally presented documentation required for all internal/external management and client meetings on behalf of the Managing Director
  • Screen and manage incoming mail, and telephone calls and be the point of contact for the Managing Director when unavailable
  • Coordinate personal arrangements as and when required including but not limited to dry cleaning, gift purchasing, and fitness appointments for the Managing Director
  • Ensure discreet handling of confidential information on behalf of the Managing Director
  • Handle the reconciliation of personal and company expenses and reimbursements in a timely and efficient manner for the Managing Director
  • Provide assistance to the EA to the Executive Chairman when required
  • Ensuring highquality assistance is provided to other Senior Management as required.
  • Proven experience in a similar role.
  • Demonstrated ability to provide a high standard of administrative services with an emphasis on accuracy and attention to detail
  • Demonstrated reliability in meeting deadlines and commitments, with an ability to set realistic goals, problemsolve, and establish work priorities
  • Experience with scheduling complex travel arrangements for Management
  • Ability to liaise with senior company executives and key business partners
  • Advanced Outlook, PowerPoint, and Word experience, and Intermediate Excel
  • Plans, organises, and completes tasks in the quickest and most efficient manner
  • Excellent calendar management skills, including the coordination of complex executive meetings
  • Distinguishers between confidential and nonconfidential matters and treats all with the appropriate level of sensitivity.
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