Executive Assistant to Clinical Manager of - Sydney, Australia - Sydney Local Health District

Sydney Local Health District

Verified Company

Sydney, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Employment Type:
Temporary Full Time up to January 2025

Position Classification:
Health Manager Level 1

Remuneration:
$1, $2,080.01 per week plus Superannuation

Hours Per Week: 38

Requisition ID:
REQ442528

_ Are you a skilled and dedicated professional with a passion for providing high-level support to clinical leaders?_

About Us
Sydney Local Health District is one of the fastest growing Local Health Districts in New South Wales. Our facilities and services are world class and our staff are dedicated, innovative and caring.

Where you will be based
Royal Prince Alfred Hospital, is a major metropolitan tertiary referral hospital and a principal provider of specialist healthcare.

It is one of the nation's most respected hospitals, with a distinguished history of serving the health needs of local, statewide, national and international communities.

About the role

We are seeking an exceptional Executive Assistant to join our team and support the Clinical Manager and two Clinical Directors for Respiratory and Critical Care, Gastroenterology and Liver Services at SLHD.

In this pivotal role, you will be responsible for delivering comprehensive secretarial, administrative, managerial, and executive services to ensure the efficient and effective operation of the two Clinical Streams.

In this role you will be responsible for:

Comprehensive Support: Provide high-level support and assistance to the Clinical Manager, Clinical Directors, and the multidisciplinary teams for Respiratory and Critical Care, Gastroenterology, and Liver Services. Manage a wide range of secretarial and administrative tasks to facilitate smooth operations.
Streamlining Business Processes: Oversee and coordinate the Respiratory and Critical Care, Gastroenterology, and Liver administration business processes. Implement efficient systems and workflows to enhance patient services and optimize the multidisciplinary service.
Personnel Management: Manage and mentor administration staff, ensuring they are equipped with the necessary skills and knowledge to maintain an efficient service for patients (i.e. recruitment, payroll etc.). Provide guidance and support, fostering a positive and collaborative work environment.
Meeting Coordination: Provide diary management and secretariat support for meetings and committees directed by the Clinical Manager. Prepare agendas, update action lists, distribute minutes, and fulfill other meeting requirements.
Document Preparation: Coordinate responses and prepare briefs, memos, and reports for submission to the District, NSW Health, and the Minister's office.
Data Analysis: Generate reports and assist in researching and analysing departmental financial, staffing, and performance data. Support management in monitoring key performance indicators and contribute to informed decision making.

If you are a motivated and detail-oriented professional seeking a challenging and rewarding role, we invite you to apply

We are looking for someone who has
***- Demonstrated experience in providing professional high-level administrative and secretarial support at a senior/executive level, including a proven capacity to operate effectively in a hospital/medical environment demanding confidentiality and discretion in relation to staff and issues management.

Excellent interpersonal and communication skills to liaise and foster positive relationships with a wide range of health professionals and staff at all levels (internal and external to the organisation).
Has the ability to work Monday
Friday.

What we can offer you (for eligible employees)

Accrued Day Off (ADO)
Opportunity for extra tax savings through Salary Packaging
Novated Leasing
Access to our Employee Assistance Program (EAP) for staff and family members
Fitness Passport
Great education opportunities through Sydney Education

Please view the Position Description for further details.

For enquiries, please contact Skye Cooke on

About working for SLHD

All NSW Health workers are required to have completed a primary course (2 doses) of a Therapeutic Goods Administration (TGA) approved or recognised COVID-19 vaccine (except for the Janssen COVID-19 vaccine which is approved by the TGA as a single dose primary course). New applicants must have completed the vaccination course prior to commencement with NSW Health, or provide an Australian Immunisation Register (AIR) Immunisation History Statement certifying the worker cannot have any approved COVID-19 vaccines available in NSW. A NSW Health agency may require further information about the medical contraindication (including but not limited to an Immunisation Medical Exemption form - IM011 form).
**Acceptable proof of vaccination is the Australian Immunisation Register (AIR) Immunisation History Statement or AIR COVID-19 Digital Certificate. Booster doses are highly recommended for all health care worke