Executive Support Officer - Sydney, Australia - u&u Recruitment Partners

u&u Recruitment Partners

Verified Company

Sydney, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

We are seeking a highly skilled and organised Executive Support Officer to support our Transformation Specialist, a key member of the C-suite executive team, in a non-profit organisation.

Responsibilities:

Day-to-Day Affairs Management:

Act as the primary point of contact for the Transformation Specialist, efficiently managing their schedule, appointments, and daily tasks;

Provide timely and accurate information to internal and external stakeholders, ensuring effective communication channels.

Board-Related Projects:

Assist in the planning and coordination of board meetings, including scheduling, preparing agendas, compiling meeting materials, and organising logistics;
Verify the accuracy of information prior to including it in board packs;
Collaborate with the Transformation Specialist to ensure the timely dissemination of meeting materials and follow-up on action items; and

Maintain accurate and up-to-date board records, including transformation minutes, resolutions, and board member information.

Request Management:

Act as a liaison between the Transformation Specialist and various internal departments, external partners, and stakeholders, ensuring requests are followed through promptly and efficiently;
Track and monitor the status of projects, assignments, and action items, providing regular updates and reminders to ensure timely completion; and

Assist in conducting research, gathering data, and preparing reports or presentations in response to specific requests from the Transformation Specialist.

Confidentiality and Discretion:

Handle sensitive and confidential information with the utmost professionalism and maintain a high level of discretion in all interactions; and

Uphold ethical standards and maintain confidentiality while handling sensitive organisational and executive-level information.

Relationship Management:

Establish and maintain positive relationships with internal and external stakeholders, acting as a point of contact on behalf of the Transformation Specialist/ Deputy CEO; and

Liaise with other executives, board members, and community partners, representing the organisation professionally and fostering productive collaborations.

Our client provides great incentives, long-term career opportunities internationally and the opportunity to work with a passionate team.

Please submit your resume in Word format only.

Elise Muscat.

SENIOR ASSOCIATE, BUSINESS SUPPORT

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