Office Manager. Maximum Term Contract Full Time - Hunter Valley, Australia - Life Without Barriers

Life Without Barriers

Verified Company

Hunter Valley, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Full time

Description

Job no: 503411

Employment type:
Full Time

Location:
Newcastle, Maitland & Hunter

Categories:
Administration/Customer Service

About the Organisation

Make a real difference in the lives of vulnerable Australians with this unique opportunity to provide both corporate expertise and community support.

With a focus on people, not profit, Life Without Barriers' corporate services team partners with our direct support staff, clients, and their families to ensure we continue our mission to change lives for the better.

If a truly inclusive, collaborative, and fast-paced work environment sounds like your next career move, this is an opening not to be missed.

Life Without Barriers is a leading social purpose organisation of 8,000 employees working in more than 500 communities across Australia.

We support children, young people and families, people with disability, older people, and people with mental illness. We work with people who are homeless and refugees and asylum seekers. Join a community of people dedicated to breaking down barriers.

We want to employ people who reflect the diversity of our clients to ensure we can support each client's individual needs and wants.

We encourage people of Aboriginal and Torres Strait Islander background and people with disability to apply.

About the Role

Reporting to the Director Shared Services, you will play a pivotal role in ensuring the smooth operation of our National Office.

Your responsibilities will include providing administrative support, overseeing staff and resources, and managing day-to-day operations efficiently.

Your ability to foster effective communication and maintain meticulous task management will be crucial to the success and seamless functioning of our National Office.

This role is a 12 month full time maximum term contract, this role will require you to work onsite at our Newcastle National Office, the working hours are 8:30am to 5.00pm Monday to Friday.

Key Responsibilities

Lead, motivate, and manage a small team
Efficiently handle phone enquiries and visitor greetings
Provide prompt and professional responses to queries from internal and external stakeholders
Ensure general administration tasks are completed within requirements
Organise and execute events, including venue booking and guest coordination
Maintain office presentation standards, manage supplies, and monitor expenses
Coordinate office maintenance, repairs, and security
Manage risks and promote positive stakeholder relationships
Develop and maintain operational systems and procedures
Maintain stakeholder CRM database and correspondence

Skills & Experience

Qualification in Business Administration, Community Services, or related field, or equivalent experience
Current Driver's License
Experience in a fastpaced environment and providing executive support
Team leadership and management experience
Project coordination and event management skills
Ability to manage competing priorities and maintain confidentiality
Strong interpersonal, communication, and negotiation skills
Problemsolving skills and ability to work independently and in a team
Proficient in Microsoft Office suite

Benefits

Opportunity to work for one of Australia's largest social purpose organisations
12 Month Maximum Term Contract Newcastle Head Office
Excellent tax benefits and monthly rostered days off

How to Apply

Applications close at midnight on Sunday 19th
May 2024.

To be considered for and appointed to a position at Life Without Barriers, you must be fully vaccinated against COVID-19 with a minimum of two (2) doses or hold a valid medical exemption certificate, in accordance with Life Without Barriers Employee COVID-19 Vaccination Policy.

You will be required to provide evidence of your vaccination status during the recruitment process.

We are dedicated to playing our part to reduce the spread of COVID-19 and bring continuity of care and support to our clients.

With this in mind, if you are successful, we will discuss with you an alternative to a face-to-face interview.

Advertised: 06 May 2024 AUS Eastern Standard Time

Applications close: 19 May :55 AUS Eastern Standard Time