Aps4 Executive Assistant - Canberra, Australia - DFP Recruitment Services

DFP Recruitment Services

Verified Company

Canberra, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Job description:

We are seeking an experienced

APS4 Executive Assistant to join a Federal Government department on a month contract.

As the

APS4 Executive Assistant you will be responsible for the delivery of timely, efficient and effective high-level administration and executive support to the Senior Executive and branch. You will manage front-of-office functions in a complex and high-volume environment, including managing diaries, workflow, appointments and correspondence, organising events, coordinating travel and collating documentation.

Executive Assistant responsibilities:

Duties are to be performed under the broad direction of your manager and in accordance with the APS Code of Conduct and APS Values.

In doing this you will support your Executive and Branch through:

Providing responsive and efficient administrative support services to senior executive
Managing senior executive diaries, organising and coordinating meetings and functions and booking travel
Keeping track of action list and documents for clearance for the branch
Liaising effectively and professionally with other senior staff, internal and external stakeholders and clients
Coordinating responses to enquiries, including drafting correspondence
Providing secretariat support to a range of committees, including drafting agendas and minutes.
Providing admin support for branch recruitment
Proactively drive the efficient and effective operations of the office, supporting other EAs and Executives when required.

Required skills and attributes:

Ability to work well with others and build coalitions to deliver results, including the ability to work with a diverse range of stakeholders on complex, complicated and often time critical matters
Excellent Organisational skills including the ability to plan and manage time effectively despite often competing demands
Strong communication skills including orally and in writing, in addition to strong listening skills
Ability to show initiative and work autonomously, or as a part of a small team, to deliver results

This role will require an NV1 clearance or a Baseline clearance and the ability to obtain the higher level.

Note:
You may be required to provide evidence of your COVID-19 vaccination status.