Office Coordinator - Brisbane, Australia - AU-Odyssey Training

Description

Company Description

Odyssey Training which is part of SGS delivers short course for frontline staff and are dedicated to providing everyone with the skills needed to enhance competitiveness whether that be with Microsoft Office courses, Professional Development courses or Leadership courses. We run over 450 customised training courses and 700 scheduled training courses a year. As a major outsource partner for local and national projects across private and public sectors, we have developed and improved the lives of over 85,000 Australians.

We believe that training is an investment in the future and out goal is for our courses to result in increased output, improvement in quality of work and increased job satisfaction for our clients.

We are currently seeking a Office Coordinator who has a strong customer focus and enjoys being part of a driven inclusive team.

Job Description:


A Great opportunity exists for an Office Coordinator with Odyssey Training in the Brisbane CBD.

• Ensure office & training centre is well organised & runs smoothly.
• Daily training room setup & breakout area amenities setup.
• Ensure all training rooms are properly equipped & operational to conduct training courses. Allocate training rooms, arrange catering, ensure refreshments & amenities are stocked.
• Morning meet & greet of training participants and contract facilitators
• Personal Assistant duties organise office functions/meetings, catering, venue setup, materials

• Enrolments, Reschedules, Changes

• Take & process enrolments, bookings, reschedules, confirmation requests. Invoices, adjustments/credits & payments processing
• Pack & Ship Training Materials weekly stocktake, order manuals, check, unpack & store, bind & print materials when required, add new materials as required, pack & ship to various locations
• Setup courses accurately in the FileMaker system including ensuring all costs are recorded prior to invoices being sent to accounts, as well as raising purchase orders as required.

• Trainers

• Provide any assistance as required for trainers to ensure their training day is successful including but not limited to answer enquiries, provide advice, information, help with equipment or resolve any facilities issues
• Importing sales orders, checking and ensuring accuracy of records

Qualifications:

• 2+ years' experience in an administration role
• Experience processing orders and invoices using a finance or ERP system
• Accounts payable and receivable experience
• Superior customer service skills and manner.
• Ability to manage small teams effectively, efficiently, and constructively.
• Ability to communicate effectively, appropriately and professionally both written and orally.
• Demonstrates optimal time management and prioritisation skills.

Additional Information


WHY WORK FOR SGS?
Working at SGS means joining an innovative, global Company. Let's break down what that means for you.

• As a Company, we have embraced the shift to
  flexible work. We encourage our employees, wherever operationally possible, to work in arrangements that support a worklife balance.
• We're a Company who believe our impact on society is important, so
  Sustainability is embedded in our culture and the way we do business.

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Paid Parental leave scheme for 8 weeks for eligible employees.

• We are driven to ensure we have a positive impact on our local communities through
  paid employee volunteering days and regularly encouraging time off to donate blood.

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Health & Wellbeing is important to us, which is why we offer annual health club membership rebates and discounted private health insurance, as well as a supportive Employee Assistance Program.
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Ongoing learning & development is vital to the success of any Company. We believe in investing in our employees, so we offer education assistance programs and encourage the use of our online learning platform.
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Career Development Opportunities (nationally and Globally)


COME TO WORK AND BE 100% YOU

SGS Australia acknowledges and pays respect to the past, present and future Traditional Custodians and Elders of this nation and the continuation of cultural, spiritual, and educational practices of Aboriginal and Torres Strait Islander peoples.