- Maintain project-related document control register, database and hard copy filing system
- Ensure document submissions are in accordance and compliant with the project document formats and requirements
- Coordinate workflow reviews and collate, issue, and receive documents in accordance with project requirements for the development, review and approval of design documentation and all other procedures, instructions, product certification and records that are subject to review and approval
- Identify, record, and communicate issues with registered documents
- Ensure current versions are maintained of all documents subject to revision and ensure current versions of documents are issued to required project parties
- Maintain storage and archiving of project and organisational records (electronic and hard copy)
- Coach other John Holland employees on the records management systems, procedures, and processes
- Ensure the documents are managed in strict confidentiality
- Perform all duties in accordance with John Holland policies, processes, systems, and procedures
- Higher School Certificate (HSC) or equivalent experience in Business or Administration
- 3-5 years' experience in document control.
- Experience in document management systems
- Advanced computer skills
- Prioritisation skills
- Records management
- Knowledge of project management systems and processes
- Experience in project environment or equivalent industry
- Aconex experience
- Competitive remuneration with salary continuance, and salary sacrifice packaging options available
- Great leave benefits including 18 weeks paid parental leave with superannuation and up to an extra 18 weeks of superannuation paid on further periods of unpaid parental leave, multicultural leave exchange and two additional John Holland Days to prioritise health and wellbeing
- Career progression underpinned by our exciting pipeline of work means you'll have the opportunity to work on iconic projects that are shaping cities and communities
- Inclusion and diversity is part of how we work and do what we do at John Holland. Our active commitment to being an employer of choice is evident in the delivery of our Gender Equality Strategic Plan supported by our Pride, Celebrate Women, RAP and Grow networks
- Flexible working that works for you as we know flexibility means different things to different people. Whether its flexi-hours, flexi-parenting, flexi-leave, flexi-shifts, flexi-work, we're committed to helping our people work flexibly.
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Document Controller - Tarro, Australia - John Holland
Description
About John Holland:
At John Holland, our purpose is simple, we transform lives with everything we do. We've always known at its heart infrastructure is about people — our customers, our employees, and the communities in which we work.
That's our difference. Deep experience and capability with a genuine care about creating better lives for people along the way.
Be part of a team that thrives on rising to the challenge of transforming lives for good.
About the project:
A 30 ML/d seawater desalination plant will be delivered at Belmont South NSW, to provide weather independent supply to the community in the lower Hunter region.
Seen as one of the largest capital projects in the water sector in Hunter region, the community is expecting a sustainable outcome for the nature of a seawater desalination plant. It is also the first project in Hunter Water pursuing an IS Rating, as part of its Carbon Neutral Strategy by 2035.
About the role:
We're currently looking for an enthusiastic Document Controller to join our Belmont Desalination Plant based in our Hunter Street office in Newcastle, NSW. You will manage various aspects of document control, including the receipt, storage, retrieval and circulation of documents, review coordination, external submission, and distribution control. The documents may include design documentation, confidentiality agreements, various instructions, and reports on safety, quality, and the environment.
Responsibilities of the role include:
To be successful in this key role, you must have:
As part of the team, you help us deliver on our promise to transform lives
Your success is reflected in ours, so we're committed to being an employer of choice. We pride ourselves on having a diverse and inclusive workplace, as different perspectives and ideas will deliver our long-term success.
We want you to be with us for the long-term, so providing you with rich career experiences and ongoing development is our priority.
What's in it for you when you join John Holland?
We're about connecting your sense of purpose to ours. We understand that your career is one of the biggest ways to have an impact on the world. We also believe in supporting you as a whole person, not just an employee.
We reward and support our people in so many ways. This starts with being flexible about how different people like to work. From industry-leading leave policies to wellbeing and relationship support, your needs sit at the heart of our employee benefits.
We offer:
