Executive Administration Assistant - Adelaide Region SA, Australia - Jackson People Solutions

Jackson People Solutions
Jackson People Solutions
Verified Company
Adelaide Region SA, Australia

1 week ago

Olivia Brown

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Olivia Brown

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Description

COX is a design-focused contemporary architectural practice with studios located in every major Australian city and a history spanning 60 years.

As one of the largest architectural practices in Australasia employing over 600 staff, Cox is a multidisciplinary Australian practice which integrates architecture, planning, urban design, and interior design.


Cox invest in their people with mentoring, regular career development reviews, flexible work practices, generous parental leave, training, and a sustainable, diverse, fun, and educational atmosphere.


An exciting opportunity has arisen for a talented Executive Administration Assistant (EAA) to join their dynamic and award-winning Adelaide operation.

The EAA will work closely with the Directors, Finance & Operations Manager, Associates, Administration, and staff to provide overall support to the Studio.

The EAA shall support senior staff by offering administrative assistance and support for a variety of responsibilities.


Key Responsibilities:


  • Proactively manage Director's diaries
  • Provide overall administration support to the Directors and the studio
  • Prepare monthly Board of Management reports for the Adelaide studio
  • Prepare fortnightly Management meeting agenda and record minutes of meetings
  • Create and modify documents using Microsoft Office products
  • Reception support as required receive and greet clients
  • Perform general clerical duties including photocopying, scanning, and filing
  • Meeting room preparation and set up, including catering and AV requirements
  • Organising functions both for clients and the studio

Essential Background and Skills:


  • Similar experience in a fastpaced professional environment
  • Experience in supporting Directors and/or senior executives within a firm
  • Hands on approach and the ability to work effectively as part of the team
  • Highly proficient in Office Suite of products
  • Experience in frontofhouse duties
  • Excellent customer service skills
  • Excellent written and verbal communication skills
  • Advanced time management and organisational skills
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