- Engage in complex communication and calendar management at the executive level includingDrive and track executive-level communication activities, such as (but not limited to) - All Hands events, monthly newsletters, Skip-level meetingsOwn communication event calendars for the VPSupport the preparation of presentations and team communicationsSupport staff meetings, recording of minutes, and action items
- Anticipate potential conflicts (, schedule issues, critical meetings, location issues) and raise to address/resolve in advance whenever possible
- Collaborate with cross functional teams on key programs and events, generating business reports on an ad-hoc basis
- Partner to support team well-being activities and events
- Support direct staff of VP on ad-hoc basis as needed
- Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports
- Organize and assist with online, hybrid and in-person events and large team meetings (, team dinners, leadership off sites, All Hands, and training)
- Manage team distribution lists and reporting structure changes on internal systems
- Monitor and review team purchase orders, and team expense reports, prior to manager approval (and/or act as proxy approver when needed)
- Support systems, access, location and IT needs for managers and new employees
- Provide project and presentation support as needed
- Responsible for ordering materials, catering, giveaways, and supplies as needed
- Bachelor's Degree (or equivalent work experience or equivalent military experience required) and 3+ years Executive Administrative Assistant experience - supporting executives within the Technology sector a plus
- Proficiency in Google Suite, Concur, Workday and Slack applications is preferred
- Proven ability to always maintain a high level of integrity and confidentiality
- Excellent writing and communication skills, experience executing communications plans is preferred
- Exceptional organization, prioritization, multi-tasking and time management skills
- A proactive and assertive approach to managing tasks and responsibilities
- Ability to solve problems and think quickly under pressure
- Work effectively as a team player in a collaborative environment as well with EA peers and members of the greater organization
- Be comfortable working in a fast-paced, deadline driven environment
- Positive attitude and highly professional demeanor and a sense of humor are helpful
Executive Assistant - Sydney, Australia - Palo Alto Networks
Description
Company Description
Our Mission
At Palo Alto Networks everything starts and ends with our mission:
Being the cybersecurity partner of choice, protecting our digital way of life.
Our vision is a world where each day is safer and more secure than the one before. We are a company built on the foundation of challenging and disrupting the way things are done, and we're looking for innovators who are as committed to shaping the future of cybersecurity as we are.
Our Approach to Work
We lead with flexibility and choice in all of our people programs. We have disrupted the traditional view that all employees have the same needs and wants. We offer personalization and offer our employees the opportunity to choose what works best for them as often as possible - from your well-being support to your growth and development, and beyond
At Palo Alto Networks, we believe in the power of collaboration and value in-person interactions. This is why our employees generally work from the office three days per week, leaving two days for choice and flexibility to work where you feel most effective. This setup fosters casual conversations, problem-solving, and trusted relationships. While details may evolve, our goal is to create an environment where innovation thrives, with office-based teams coming together three days a week to collaborate and thrive, together
Job Description
Your Career
This role will report to the Head of Unit 42, JAPAC. The Executive Assistant will be responsible for executive administrative duties, aligning with company priorities and managing executive staff.
Your Impact
Qualifications
Your Experience
Travel Requirements - Minimal travel may be required
Additional Information
The Team
Unit 42 Consulting is Palo Alto Network's security advisory team. Our vision is to create a more secure digital world by providing the highest quality incident response, risk management, and digital forensic services to clients of all sizes. Our team is composed of recognized experts and incident responders with deep technical expertise and experience in investigations, data breach response, digital forensics, and information security. With a highly successful track record of delivering mission-critical cybersecurity solutions, we are experienced in working quickly to provide an effective incident response, attack readiness, and remediation plans with a focus on providing long-term support to improve our clients' security posture.
Our Commitment
We're trailblazers that dream big, take risks, and challenge cybersecurity's status quo. It's simple: we can't accomplish our mission without diverse teams innovating, together.
We are committed to providing reasonable accommodations for all qualified individuals with a disability. If you require assistance or accommodation due to a disability or special need, please contact us at .
Palo Alto Networks is an equal opportunity employer. We celebrate diversity in our workplace, and all qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or other legally protected characteristics.
All your information will be kept confidential according to EEO guidelines.