Executive Assistant - Albert Park, Australia - DISCO

Description

About us

DISCO is the industry standard for managing, organising and sharing music and other media. We make music and media workflow fast, intuitive and simple, directly connecting people and their work to save time. Today we count UMG, Sony, Warner Music, Netflix, Amazon and Rockstar Games among our customers, and over 250,000 people interact with DISCO each month. Our customers are super passionate about our product.

The role

This position offers a unique opportunity for an experienced EA or individual with music industry experience to be the supportive force that empowers our CEO. The candidate will work side by side with our CEO in our Albert Park office (shared with Level Two Music) and empower him by taking the lead on his administrative work and managing his schedule and communications. The candidate will also build relationships with stakeholders inside and outside of DISCO and maintain open communication with the CEO to establish priorities for each day.

This will require an individual who is easygoing yet professional and able to work in a complex, rapidly changing environment. The successful candidate will be a highly organised, proactive problem solver with exceptional communication skills.

Some key tasks include:

• Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
• Manage the CEO's travel logistics and activities, including accommodations, transportation, and meals
• Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
• Maintain professionalism and strict confidentiality with the CEO
• Take minutes and record action items for follow-up
• Manage expense reconciliation and management for the CEO
• Act as the contact person for the CEO.

Requirements

• Music industry experience or proven experience as a Personal Assistant, Executive Assistant, or similar role supporting senior executives, ideally in the SaaS or music industry.
• Excellent verbal and written communication skills, with exceptional attention to detail.
• Discretion and the ability to handle confidential information with integrity.
• Ability to adapt to a fast-paced and dynamic work environment.
• Strong administrative skills with knowledge of MS Office and Google suite products
• Excellent organisational skills
• Flexibility and a willingness to learn about the music and saas industries

Benefits

• A genuine opportunity to be part of our story - we're looking for someone who can become a trusted member of our team
• A competitive salary in a fast-growing start-up
• An annual learning and development allowance
• Four weeks of paid vacation leave per year
• Paid bank/public holidays as outlined in our Leave Policy
• Two weeks of paid sick leave per year
• Paid Parental Leave
• A company laptop
• Monthly internet allowance/reimbursement
• Flexibility in the way you work - work in the office and work from home

To apply for this incredible position, please submit your resume along with a cover letter.