Office Coordinator - Melbourne, Australia - Capstone

Capstone

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Join a fund manager in a stable and growing industry

Additional leave and hybrid arrangements and great perks
Join a company with a supportive and inclusive workplace culture

The Company

Our client is an ASX listed real estate trust who have been investing in high-quality industrial and office properties across Australia.

They are committed to operating in a sustainable way and reducing the impact on the environment.

This company is known for providing a supportive working environment, focusing on investing in employees.

There is a strong close-knit culture in the office, Social Club activities, Lunch and Learns, team building events, and staff conferences.

There is a long list of perks for all employees from Personal development to financial study assistance. The company is well known within the industry and are across social and industry events.

The Opportunity

You will be responsible for ensuring smooth and efficient functioning of the office management including administrative/HR and reception duties.

This is an opportunity to be the face of the company, first point of contact greeting all clients and visitors.

You will be responsible for but not limited to;

Management of meeting room bookings and preparation for setting up meeting rooms
Assist the EA and HR with administrative duties
Attend to reception including greeting clients and visitors to the office
Maintenance of general office including ordering kitchen and stationary supplies
Manage the kitchen cleanliness, including the dishwasher and setting up the coffee machine
Booking travel and accommodation
Coordinate and mange records and databases
General office management and administration tasks

About You

You will have proven experience in a similar role, with a minimum of 2+ years experience. We are seeking a individual that has strong interpersonal and communication skills to step into the role.

Ability to demonstrate a high level of organisational skills including prioritising and multitasking
Proactive with the ability to remain calm under pressure
A positive attitude that is happy to assist
Naturally self motivated with a problem solving attitude
Able to prepare written documentation clearly and accurately
Advanced knowledge of Microsoft software suite packages