Executive Assistant/ Office Coordinator - Melbourne, Australia - Kaliba

Kaliba

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Location:
Melbourne - Victoria

WorkType:
Full Time

Salary:
$70, $75,000.00 Annual

Our client, leader in digital solutions, is currently seeking a proactive and motivated Executive Assistant / Office Coordinator to support their Senior Vice President (APAC), and ensure smooth office operations.

This role requires outstanding communication skills, problem-solving abilities, and the willingness to step beyond standard duties.

Responsibilities:

Serve as a liaison between the SVP and internal/external stakeholders.
Manage the SVP's calendar, meetings, and travel.
Handle correspondence and document minutes.
Support meetings with presentations and coordination.
Respond promptly to the SVP's queries and provide admin assistance.
Be the first point of contact for office coordination and communication.
Manage the office area, greet guests, and ensure supplies are stocked.
Coordinate mail, courier services, and external contractors.
Administer security and car park access.
Assist with employee travel arrangements and policies.
Coordinate boardroom and meeting room setups.
Organise office social events and handle OHS inductions.
Provide ad hoc admin and HR support.

Experience/Requirements:

Experience in Executive Assistant/Office Coordination or similar role.
Previous experience in customer service and administration.
Intermediate computer literacy, Microsoft Teams, and MS Office suite proficiency.
Has a proactive and motivated mindset.
Ability to prioritise and meet deadlines without compromising attention to detail.
Excellent customer service focus and is an adaptable team player

Salary Package:
Up to $75K Base + Super is on offer for the right individual