Administration Assistant - Brisbane, Australia - UniLodge

UniLodge

Verified Company

Brisbane, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Our team is fun, vibrant, and welcoming team

Enjoy a monthly morning tea & coffee on us
Permanent fulltime position, based in Brisbane CBD close to public transport

UniLodge is the leading provider of student accommodation in Australia and New Zealand.

We have a growing portfolio of over 110 properties, encompassing over 35,000+ managed beds; and a team of over 1000 employed staff across our business.

We are ambitious, progressive, and passionate about our mission. Across our workforce we have built an enviable culture of

_trust_:

- , _

_engagement_:

- , _

_collaboration_, and

_fun_. Our residents come from diverse backgrounds, and we want our teams to reflect this.

Our people are our greatest asset, and we go the extra mile to invest in you and make your career as rewarding as possible.

We offer a range of employee benefits covering multifaceted learning and development programs, career progression, rewards & recognition, mental health & wellbeing programs, Employee Assistance Program (EAP), and the list goes on.

What your day will involve

In your role as Administration Assistant, you will provide high level customer service and administrative support to internal and external stakeholders to UniLodge, Essence Communities & Essence Hotels & Apartments.

You will ensure the reception area is well maintained and customers are dealt with proficiently and to the utmost standards ensuring the UniLodge corporate image is maintained at all times.

Some of your additional duties will include:

Welcome clients and announce visitors of UniLodge
Answer the main phone lines, screen phone calls and receive messages for Head office staff as required
Attend to daytoday general office duties including general office tidying, set up and clearing of meeting rooms
Control the internal admin specific inbox accounts
Coordinate all incoming/outgoing mail
Facilitate complaints from residents
Monitor stationery levels and ordering as required
Making deliveries or arranging couriers as required
Organise flight & accommodation travel for the business through our airline portal
Organising catering, celebratory cards and office events
Coordinate financial processes such as Community Spirit Program Claims, Petty Cash Claims and Expense Claims
Scanning and filing monthly credit cards
Monthly distribution of company and operational newsletters
Other general administration tasks as required

What you'll need to succeed
We are looking for a fun and enthusiastic individual who has previous experience with providing administrative support.

Some of your essential skills include strong written and verbal communication, great attention to detail, proficient computer skills and a genuine desire to become a part of the UniLodge company.

Our mandatory requirements include: