Document Controller - Melbourne, Australia - Design & Build Recruitment

Design & Build Recruitment
Design & Build Recruitment
Verified Company
Melbourne, Australia

1 week ago

Olivia Brown

Posted by:

Olivia Brown

beBee Recruiter
Description
6 Month FTC Initially (Opportunity to go permanent)

  • CBD location & Flexible working arrangements
  • Work with a major infrastructure client on Melbourne's most exciting projects


Design & Build are currently working with a leading tier 1 contractor to identify a Document Controller for a 6 month FTC initially, with the opportunity to go permanent.


In this position you will be focused on controlling, monitoring, maintaining and storing of all documentation relevant to each tender.

You will be responsible for the distribution of all documents to relevant clients and team members in a timely manner.


What's On Offer

  • 6 month FTC
  • Opportunity for permanent role
  • ASAP start
  • CBD location
  • Flexible working arrangements
  • Join a leading tier 1 contractor and work on one of Victoria's most exciting projects

Role & Responsibilities


Reporting to the Document Control Manager, the Document Controller's role will be to support the Bidding Team throughout the tender execution by ensuring that the tender information is being managed efficiently and correctly.

They will also assist the bidding team by undertaking general administration management.

  • Accurately distribute, respond, and record all correspondence using Webuild preferred system or platform (such as Sharepoint).
  • Upload / download key documents from the Clients chosen system (Ansarada) and upload into Webuild's system/platform and share with the team in a timely manner.
  • Support the team with all maintenance and control of tender documentation.
  • Assist the team with any system/platform queries.
  • Give correct access to the system/platform for team members, as advised by the Document Control Manager or Bid Manager.
  • Maintain an RFI spreadsheet of all outgoing RFIs to the Client and incoming responses from the Client and distribute to the correct workstream leads in a timely manner.
  • Weekly RFI report to go to all team members.
  • Assisting with the creation of BlueBeam or other review sessions.
  • Uploading of TANs and other documentation for review into BlueBeam and setting expiry dates.
  • Maintaining the TAN and other documentation registers.
  • Closing out of TANs and issuing reviewed documentation to the Design team.
  • Ensuring the Confidentiality Deed is signed by all persons prior to having access to system/platform.
  • Storing Confidentiality Deed on the system/platform.
  • Ensure the smooth flow of information and documents.
  • Effectively manage your time to meet multiple deadlines.
  • Ensure documents are stored in a confidential and secure environment.
  • Assist Bid Manager and other Project Managers with adhoc and periodic internal and external reporting requirements.

Required Skills, Knowledge and Experience:


  • 3+ years' experience working as a Document Controller in the Construction, Engineering or Design industry.
  • Demonstrated experience in information management, ideally in a large tender/project environment.
  • Demonstrated ability using SharePoint and Bluebeam Revu (preferred).
  • Experience in archiving, project records and documentation.
  • Exceptional interpersonal and communication skills.
  • Ability to plan, coordinate and prioritise tasks and work independently to meet deadlines.
  • Strong attention to detail and resourceful.
  • Ability to multitask and competent working alongside multiple stakeholders.
  • Ability to work collaboratively and cohesively in a team environment.
  • Highly developed computer skills and experience with the Microsoft Office suite.
  • Welldeveloped attention to detail and understanding of the importance of accuracy.
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