Executive Assistant to The Executive Director - Melbourne, Australia - Victorian Health Building Authority

Victorian Health Building Authority

Verified Company

Melbourne, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Location:
Melbourne | CBD

Job type:
Full time / 31 December 2025

Organisation:
Victorian Health Building Authority

Salary:
$90,067 - $102,192

Occupation:
Projects

Reference:
VG/DH/HI/1684608

The Victorian Health Building Authority (the Authority) is a recognised leader in the origination, planning and delivery of social infrastructure projects for Victoria.

With this significant financial responsibility, the Authority has a keen focus on boosting efficiency and innovation in the planning, management and delivery of infrastructure to meet the needs of our growing population, so Victorians have access to safe and modern health infrastructure and equipment to ensure the highest quality healthcare.

The Authority's track record, recent implementation of both a best-practice Program Management Office and an integrated Communications and Engagement unit, together with national recognition for our High Value High Risk / Public Private Partnership projects, establishes the Authority as a centre of infrastructure project management expertise.

Our aim is to deliver world-class services and facilities to ensure Victoria continues to be one of the most liveable places in the world, now and for generations to come.

POSITION SUMMARY**:

The Executive Assistant provides professional high level administrative and executive support and related services to the Executive Director (ED), Health Capital Program (HCP) of the Victorian Health Building Authority.

Are you

A highly organised and methodical individual?
An excellent communicator with exceptional interpersonal skills and a collaborative approach to work?
Able to work with mínimal supervision, be flexible and take the initiative?

ACCOUNTABILITIES:

Liaise and consult with CEO's office, senior leadership, other government and nongovernment organisations and external clients to convey the department's expectations and provide timely advice and referral as appropriate.
Operate with a highlevel of integrity and autonomy in managing communication between the Executive Director, key stakeholders and the community and independently allocate issues for resolution and reporting by Directors, managers and other employees.
Identify and appropriately escalate issues having regard for political and environmental sensitivities and interrelationships of stakeholders and the integrated nature of program and service delivery activities.
Draft documents, within prescribed timelines, of a standard suitable for external distribution for final presentation of reports, letters and other documentation so as to achieve consistency of quality, professionalism and relevance of responses.
Coordinate confidential and sensitive information with regard to personnel matters and external inquiries and investigations for the Executive Director.
Provide a range of effective executive support functions, including: accurately managing the Executive Director's events diary; providing quality support to committees, working groups and meetings; and preparing reports, briefs and correspondence on complex issues.
Arrange meetings and conferences, including liaison with senior executives and government officials coordinating papers, organising venues, agendas, taking minutes and followup actions and making travel and accommodation arrangements.

Mandatory Vaccination Policy

HOW TO APPLY:

For this position, you are not required to address each of the key selection criteria in a separate written document.

Applicants must be an Australian Citizen, Permanent Resident or hold a valid work permit or visa. Work eligibility will be checked as part of the recruitment process.