Personal Assistant - Brisbane, Australia - E-Help Education & Migration Services

E-Help Education & Migration Services

Verified Company

Brisbane, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Job Title:
Personal Assistant

Job Location:
Brisbane, Australia

Salary Range:
$48,000 to $53,000 per annum

Language:
English & Hindi

Responsibilities:

-
Administrative Support:_

Manage the executive's calendar, schedule appointments, and coordinate meetings, ensuring optimal time management.
Arrange travel itineraries, including flights, accommodations, and transportation, while considering costeffectiveness and efficiency.
Prepare and edit correspondence, reports, and presentations, ensuring accuracy and attention to detail.
Maintain and update electronic and physical files, ensuring easy access to relevant information.

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Communication and Liaison:_

Act as a primary point of contact for internal and external stakeholders, relaying messages and inquiries to the executive as necessary.
Coordinate and facilitate communication between the executive and team members, departments, clients, and partners.
Draft and distribute internal and external communications on behalf of the executive, ensuring clarity and professionalism.

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Meeting and Event Coordination:_

Organize and coordinate meetings, conferences, and other corporate events, including venue booking, logistics, and catering arrangements.
Prepare meeting agendas, collate supporting documents, and distribute them to participants in a timely manner.
Take meeting minutes, track action items, and follow up on outstanding tasks to ensure timely completion.

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Travel and Expense Management:_

Arrange travel logistics, including flights, accommodations, and ground transportation, while considering costeffectiveness and preferences.
Manage expense reports and reimbursements, ensuring accuracy, compliance with policies, and timely processing.

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Confidentiality and Discretion:_

Handle confidential information with utmost sensitivity and maintain a high level of discretion.
Ensure the security and confidentiality of electronic and physical files, records, and communications.

Requirements:

Proven experience as a Personal Assistant or similar role, preferably supporting seniorlevel executives.
Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
Strong verbal and written communication skills (Hindi & English), with a high level of professionalism and attention to detail.
Proficient in using productivity tools and software, such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Discretion and integrity when handling sensitive and confidential information.
Ability to multitask and adapt to changing priorities in a fastpaced environment.
Strong problemsolving skills and the ability to anticipate needs and proactively address them.
Excellent interpersonal skills, with the ability to work collaboratively with individuals at all levels.
Knowledge of office management systems and procedures.
A proactive and positive attitude, with a willingness to take initiative and support the team.
Can take instructions and can work under pressure and will work extended hours. Should be able to travel interstate as and when required. Driver License is a must. Will be handling multiple industries