Project Administrator - Perth, Australia - Hitachi Rail STS Australia Pty Ltd

Hitachi Rail STS Australia Pty Ltd

Verified Company

Perth, Australia

4 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Description
We are looking for a great team member -
Project Administrator
Perth Based Role - Rivervale - free parking

Familiarity with software such as SAP, ACCONEX, Ariba is a plus;
Accountabilities include but are not limited to the following:

Project Administration

Assisting with the Administrative needs of the Project by:
Administering projects from award to completion in accordance with IMS procedures;
Preparing external contractual correspondence including variations, quotes and reports;
Attending client project meetings where required, follow up action items to ensure timely delivery;
Managing project specific materials schedules and registers in accordance with TMS procedures;
Familiarization with RTIO and Roy Hill mobilization procedures;
Assisting the Engineering Coordinator and technical staff as required.

Secretarial Services

Providing secretarial support to the Project by:

Co-ordinating and taking minutes for all internal meetings

- distributing and following up actions;

Providing secretarial support to the senior personnel, including word processing, diary management, filing and production of documentation for outgoing correspondence, tender submissions and presentations;
Coordinating domestic and overseas travel arrangements i.e. airlines, accommodation, car hire for ASTS Pty Ltd personnel;
Maintaining and ordering stationery supplies;
Receiving, actioning and maintaining confidentiality of all correspondence (both internal and external) for senior personnel;

Document Management and Reporting
Manage the Project document processes and materials along with Project Reporting needs by:

Ensuring project and contractual reporting requirements are delivered on time and in the correct format;
Holding responsibility for the tracking and transmission of project documents to allow effective record keeping for the project and client, whilst maintaining and up keeping project files;
Supporting the weekly and monthly Project reporting requirements.

LI-YR1