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    Executive Assistant Senior - Melbourne, Australia - RSM

    RSM
    RSM Melbourne, Australia

    1 week ago

    Default job background
    Full time
    Description

    We are the leading provider of professional services to the middle market globally, our purpose is to instill confidence in a world of change, empowering our clients and people to realize their full potential. Our exceptional people are the key to our unrivaled, inclusive culture and talent experience and our ability to be compelling to our clients. You'll find an environment that inspires and empowers you to thrive both personally and professionally. There's no one like you and that's why there's nowhere like RSM.

  • Provide skilled and efficient support to one or more members of RSM's Leaders. Assist with on-going activities such as scheduling calls and meetings, coordinating complex travel arrangements, drafting communications, preparing reports, assisting with special projects, etc. This position requires a high level of professionalism, initiative, confidentiality, and a sense of urgency. Ability to anticipate needs and work independently.
  • Provide executive level support to assigned leaders including but not limited to:
  • Serve as the point person to maintain all calendar appointments and ensure meetings are scheduled in advance and prioritized accordingly.
  • Coordinate all travel arrangements including flights, cars, hotels and meals.
  • Responsible for meeting management administration including handling all meeting invitations and logistics, tracking attendees, creating agendas/developing content, taking notes and following up with action items.
  • Maintain daily, weekly, and monthly to-do lists with follow ups accordingly.
  • Anticipate needs and independently apply a systematic approach toward achieving desired outcomes.
  • Routinely handle confidential correspondence. Manage projects and/or events as assigned including conducting research, organizing details and following through with execution.
  • Prepare and proofread information including correspondence, PowerPoint slides, handouts, and spreadsheets, ensuring a professional and consistent appearance.
  • Independently compile data from a variety of resources and prepare appropriate monthly and annual reports. Serve as the "go-to" resource to deliver a consistent and positive experience.
  • Act as a liaison between ESS and other ICS departments and/or others outside of the firm as appropriate
  • Provide an expertise in firm systems, tools and industry knowledge when appropriate Collaborate with other Executive Assistants including identifying and establishing best practices
  • Provide training to others when appropriate
  • May serve as a Navigator

    • Required Qualifications:

  • ​ Associate's degree or relevant, equivalent work experience
  • Proficiency with Microsoft Office 365 to include Word, Excel, PowerPoint, and Outlook
  • Calendar management experience

    • Preferred Qualifications:

  • Five+ years relevant administrative support experience
  • Previous experience in a professional services environment a plus
  • Advanced Microsoft Office 365
  • Effective organization and time management skills
  • Strong written and verbal communication skills
  • Ability to manage multiple tasks and shift priorities as necessary to meet deadlines
  • Flexible demeanor, pro-active thinker, positive attitude, maintains confidentiality
  • Ability to take direction, follow procedures, and ask appropriate questions
  • Complete tasks independently as well as work collaboratively with teams
  • Ability to handle stress while operating with a sense of urgency and with good judgment
  • Change management and problem-solving skills
  • Innovative thinker
  • Exhibit leadership qualities

    • At RSM, we offer a competitive benefits and compensation package for all our people. We support and inspire you to prioritize your wellbeing by delivering personalized, holistic programming for your physical, emotional, financial and community wellbeing. RSM has a generous time off policy with at least 14 paid holidays, wellbeing days and associate and above access to self-managed time off. We offer flexibility in your schedule, empowering you to balance life's demands, while also maintaining your ability to serve clients. Learn more about our total rewards at .

    RSM is proud to be an Affirmative Action and Equal Employment Opportunity employer. We are proud to provide our employees with tools to assist them in being successful in achieving both personal and professional goals. We welcome and support all our employees to thrive in an environment free of discrimination and harassment. As an Affirmative Action and Equal Opportunity Employer all applicants will receive consideration for employment as RSM does not tolerate discrimination and/or harassment based on race; color; creed; sincerely held religious beliefs, practices or observances; sex (including pregnancy or disabilities related to nursing); gender (including gender identity and/or gender expression); sexual orientation; HIV Status; national origin; ancestry; familial or marital status; age; physical or mental disability; citizenship; political affiliation; medical condition (including family and medical leave); domestic violence victim status; past, current or prospective service in the US uniformed service; pre-disposing genetic characteristics or any other characteristic protected under applicable federal, state or local law.

    Accommodation for applicants with disabilities is available upon request in connection with the recruitment process and/or employment/partnership. RSM is committed to providing equal opportunity and reasonable accommodation for people with disabilities. If you require a reasonable accommodation to complete an application, interview, or otherwise participate in the recruiting process, please call us at or send us an email at .

    RSM does not intend to hire entry level candidates who will require sponsorship now OR in the future (i.e. F-1 visa holders). If you are a recent U.S. college / university graduate possessing 1-2 years of progressive and relevant work experience in a same or similar role to the one for which you are applying, excluding internships, you may be eligible for hire as an experienced associate.

    Compensation Range: $59,600 - $99,000
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