Executive Assistant to Executive Director Nsw State - Sydney, Australia - Alexander Appointments

Alexander Appointments

Verified Company

Sydney, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

$48 per hour + Super | 38hours per week

NSW State Government | Eveleigh & Sydney Olympic Park Location
ASAP Start | Estimated 3month assignment, strong potential to extend

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$48 per hour + Super | 38hours per week:

NSW State Government | Eveleigh & Sydney Olympic Park Location:

-
ASAP Start | Estimated 3month assignment, strong potential to extend

About Alexander Appointments

About the Company
Our NSW State Government client is committed to providing mobile health services for the community of NSW.

Why Apply?

Gain Public Sector experience and skills that are pivotal to developing your career within Government
Rewarding opportunity to support emergency services and the NSW Community

About the Role

They are currently seeking a professional and experienced Executive Assistant to join their team in Eveleigh with a relocation to Sydney Olympic Park later in 2023.

This is an estimated 3month temporary assignment, with a strong potential to extend.

Working within the Aeromedical Operations Division, you will be required to provide a wide range of executive and administrative support services to the Executive Director and their respective divisional teams to achieve organisational goals

Responsibilities

Act as first point of contact on behalf of the Executive Director
Screen and triage incoming calls, answer inquiries in an accurate and timely manner
Complete diary management
Scheduling and coordinating meetings, workshops and seminars including setting up, catering, equipment and overall presentation
Prepare high level documentation including requests for advice, briefs, meeting minutes, agenda's, correspondence, reports and presentation material
Conduct research, gather and collate information to assist in informed decisionmaking outcomes
Logistical support including travel, accommodation and fleet management
Manage, sort and distribute incoming and outgoing mail
Manage and maintain office equipment and stationery
Manage and process invoices, petty cash and other financial administrative duties
Work collaboratively with a wide range of stakeholders to facilitate engagement and contribution of ideas
Records and database management ensuring high integrity, accuracy and confidentiality
Contribute to development and implementation of innovative improvement strategies to mitigate risk
Ensure compliance with Departmental policies and procedures

About you

Previous experience working within a complex/sensitive environment
Health or NSW Public Sectors experience highly advantageous
Impeccable communication skills, both verbal and written
Superior organisational skills with the ability to multitask and prioritise conflicting deadlines
Takes initiative, with the ability to work independently
High attention to detail
Strong computer literacy skills and proficiency with MS office Suite and TRIM

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Requirements:

Demonstrated Executive Assistant experience providing support at Executive Director level
Willingness to undergo a National Police Check
Fully COVID vaccinated or medically exempt
Ability to commence and commit to the duration of the assignment

How to Apply

Only suitable applicants will be contacted