Executive Assistant - West Perth, Australia - Fenix Newhaul

Description

Company Description

About Newhaul
We are a passionate team of collaborators, can doers and forward thinkers.

Our goal is to build a great haulage company, a company that we ourselves would want to be a customer of, and one our partners can be proud of.

We want to make a positive difference in not only the lives of our people, but their families and the communities in which we operate.

Job Description:

We are looking for an Executive Assistant to play an important role in the success of the Executive team, acting as an interface by filtering and attending to their day-to-day functions.

While this role is maternity leave cover, business growth means it is likely right person can join us in a permanent role.

We are a dynamic business so you will have exemplary time management skills and the ability to identify and anticipate the CEO's needs.

This role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Executive team, Board of Directors and other key stakeholders.

A day in the life of a Newhaul EA
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Scheduling and Calendar Management Act as a gatekeeper and strategically manage Executive's time with respect to priorities, goals, and objectives (calendar Tetris skills are ideal)
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Planning and executing meetings Be ready to organize all types of meetings, including executive team meetings, board meetings, c-level meetings, and client meetings. You'll also be tasked with taking minutes.
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Travel Coordination Arrange and organise travel or Executive for work (and sometimes personal), create detailed travel itineraries and be ready for problem solving.
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Project Management Be an integral part to help execute on a varying range of projects - truly own a project from start to finish and highlight your impeccable project management skills.
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Office Management Efficient office management to ensure that logistics within our office support high employee satisfaction and productivity.
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Finance Admin Creation and coordination of PO's for head office, credit card management for Executive, and other finance tasks as required.


Qualifications:

• A detailoriented selfstarter with min. 3 years prior EA experience
• Exercises professionalism and discretion handling highly sensitive and confidential information
• Exhibits sound judgment with the ability to prioritise and make decisions
• Energetic and eager to tackle new projects and ideas
• Resourceful, cando attitude
• Thrives in a changing, fastpaced environment
• Excellent computer skills, including the Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel)
• Exceptional writing, editing, and proofreading skills

Additional Information

• Which of the following Microsoft Office products are you experienced with?
• Which of the following statements best describes your right to work in Australia?
• How many years' experience do you have as an executive assistant?