Executive Assistant - Perth, Australia - a&co Recruitment Partners

a&co Recruitment Partners

Verified Company

Perth, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Contract Type:

Full Time
Location:
Perth
Western Australia
Industry:
Admin / Secretarial / Office Support
Contact Name:
Karen McGlynn-
Contact Phone:
Date Published:
12Mar2024The Executive Assistant will support the Chief Executive Officer, the executive team, office, and governance functions. This role is a full time and permanent opportunity that offers one day per week WFH.

About the role
Executive Assistant

Diary management, travel arrangement and meeting preparation for the CEO, including room setup and catering.
Scheduling the annual program meetings and CEO's speaking engagements.
Project coordination and management of internal and external events.

Finance

Manage debtors, prepare monthly membership invoices and entering accounts payable in Xero.
Preparing for monthly visit of contract bookkeeper including debtors, creditors and payroll.
Review expenses and prepare financial reports for CEO as required.

Governance

Prepare draft Board agenda and papers, prepare associated documents and papers for Board meetings and prepare draft Board minutes for Company Secretary.
Manage the Annual General Meeting and Director Elections process including development of timetable in conjunction with the Company Secretary and ensuring compliance.
Coordinate and prepare the monthly CEO report to Board including

About you

Excellent time management and organisational skills with the ability to work to project checklists to achieve outcomes within deadlines.
Outstanding written and oral communication and consultation skills, and proven ability to write concisely.
Demonstrated ability to build and maintain highquality and productive working relationships with the CEO, board and members.
Intermediate computer literacy and knowledge of packages, including Microsoft Office, PowerPoint, Access, Excel and Adobe programs.
Experience with Asana is desirable but not essential.