Medical Administrative Assistant - Woolloongabba, Australia - Marie Stopes Australia

Marie Stopes Australia

Verified Company

Woolloongabba, Australia

6 days ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Make a difference to the lives of Australians seeking access to our services

Opportunity to flourish within supportive team environment
Parttime role based in Woollloongabba

About us:

We are an independent, non-profit organisation providing sexual and reproductive health services equally to all people living in Australia.

MSI Australia is a nationally accredited provider of abortion, contraception, vasectomy services, and teleabortion. We have a client-centred approach empowering our mission of your choice, made easier.

The role:

The Medical Administrative Assistant role provides a professional, empathetic and human point of contact for all clients accessing services in the clinic.

You ensure that all clients are entered onto the client administration system and admitted as required to our clinic network, are assessed for their eligibility against government benefits and private health insurance, are invoiced correctly and are provided appropriate documentation to enable claiming.

You will be responsible for ensuring client comfort in the waiting area and being the first point of contact for clients seeking reassurance and information pertaining to progress through the client journey.

The administration staff will assist the client to collect accurate demographic data and accounting details. You will have high regard for the integrity of medical records, quality data and client confidentiality. As the first face of contact for our clients, customer service skills are focal to the role.

You will also be an excellent communicator, have excellent interpersonal skills, the ability to problem solve, attention to detail and computer competencies.

Your Responsibilities

Reception:

Excellent customer service and interpersonal skills
Provide a professional, supportive and safe environment for admission of clients to the hospital
Professional phone manner, management of inbound phone calls and efficient transfers of calls to correct team members
Ability to maintain client privacy and confidentiality of a high standard at all times
Ability to confidently manage client enquiries and complaints
Ability to identify client needs and escalate potential risks to the Clinic Manager

Data entry

Understanding the importance and ensuring data accuracy in all internal computer systems is maintained
Accurate data entry of client demographics and government benefits
Ability to summarise, edit and print discharge summaries and documents from internal computer systems
Edit and update individual client appointment status in an internal computer system, details and clinical notes ensuring in line with client procedure for accurate medical record

Medical records

Ensure client details in internal computer systems are complete and print client labels for clinical staff
Aware of privacy principles, risks and client rights in healthcare
Scan complete medical records to Dox (QLD)
Prepare copies of medical records for clinical staff as requested and archive records as appropriate.
Be familiar with all policies and procedures relating to Health Information

Eligibility Check/Medicare/Private Health/Invoicing/Billing

Basic working knowledge of private health insurance, ability to submit eligibility checks via online portals and submit claims for payment
Ability to perform Medicare eligibility checks through internal computer systems
Ability to perform automatic and manual invoicing via internal computer systems
Understanding of public, private and guarantor funding procedures to accurately complete billing and financial documents
Hold working knowledge of EFTPOS machine functions including processing payments, MOTO functions and retrieving daily reconciliation receipts
Allocation of payment, ability to generate a receipt for clients as required
Processing endofday banking reconciliation
Submit Medicare batching via internal computer systems for payment, escalating error reports to Supervisor for rectification

Additional areas of work:

Order stationery and clinical consumables as required
Liaise with suppliers, clinical providers and contractors
Data entry into internal computer systems when medical records are archived
Ensure client confidentiality of the highest standard is maintained at all times
Awareness of client wait times and competency in escalating potential risks to client wait times to Clinic Manager
Attend training and complete mandatory competencies as required.

Required Skills and Qualifications:

A Prochoice advocate
Strong computer data entry skills and ability to learn complex computer programs (hospital software exposure highly desirable)
Experience in a clientfocused healthcare environment
Desirable to have involvement in maintaining medical records
Knowledge of private health insurance/healthcare billing
Excellent written and spoken communication skills
Written and spoken English language skills
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