Board & Governance Associate - Sydney, Australia - JLegal Australia

JLegal Australia

Verified Company

Sydney, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Job Information:

Industry

Company Secretary & Governance
***City

Sydney
***State/Province

New South Wales
***Country

Australia
***Zip/Postal Code

2000

The Opportunity
This is an exciting opportunity for a motivated individual to be part of a leading Financial Services Organisation.

The Board & Governance Administrator will be a key member of the secretariat and governance function and will support the Company Secretary in the management and support of the Board and Board Committees administration related to the corporate governance, legal and regulatory obligations.

Duties and Responsibilities

Coordinate both Board and Committee meetings and liaise with Executives and Company Secretary, Chairs and Chief Executive Officer to determine clear agendas and timetables
Manage communications with Company Secretary, including the production and dispatch of management reports and Board and Committee papers and agendas and review meetings
Create agendas, attend meetings and record minutes
Manage statutory filings and lodgements in timely manner, including ASIC Company Statements
Communicate directly, and on behalf of the Company Secretary, with Board and Senior Management
Manage the Company Secretariat Group Mailbox and administrative requirements of Directors, including Director expenses
Keep the Director and Board related pages of the Website and Intranet up to date
Review and improve operating practices within the Company Secretariat team to ensure it operates to its optimum
Process of governance related expenses through internal procedures
Monitor security holder queries and working together with the Business to coordinate responses and posting on the Board portal

Skills & Experience

Experience in a similar role supporting a company secretary or company secretariat function
Experience in or ability to use online board paper management system
Relevant TAFE, undergraduate and/or postgraduate qualifications (desirable but not mandatory)
Organised, methodical and attentive to detail
Responsive and highly efficient in the provision of administrative support including strong MS Office skills
Proven experience to build and maintain relationships with relevant stakeholders including those at board level

**quoting reference no. ZR493