Executive Administrative Officer - Parkville, Australia - University of Melbourne

University of Melbourne

Verified Company

Parkville, Australia

2 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Job no:

Location:
Parkville

Role type:
Full time; Continuing

Faculty:
Faculty of Science

Department/School:
School of Mathematics and Statistics

Salary:
UOM 5 - $76,886 - $88,312 p.a. plus 17% super

The University of Melbourne would like to acknowledge and pay respect to the Traditional Owners of the lands upon which our campuses are situated, the Wurundjeri and Boon Wurrung Peoples, the Yorta Yorta Nation, the Dja Dja Wurrung People.

We acknowledge that the land on which we meet and learn was the place of age-old ceremonies, of celebration, initiation and renewal, and that the local Aboriginal Peoples have had and continue to have a unique role in the life of these lands.

About the School of Mathematics and Statistics

About the Role

As the Executive Administrative Officer, you will provide outstanding administrative, secretarial and executive support services to the Head of School, while ensuring the smooth and efficient operation of the office.

Reporting to the School Operations Manager, you will act as the first point of contact in the office, ensuring that all enquiries from staff, students and visitors are dealt with in a professional and timely manner while providing diary management, travel coordination and transactional finance support to the Head of School.

You will build and maintain strong and effective relationships with internal and external staff to ensure the efficient delivery of administrative services.

Responsibilities include:

Providing administrative support for nominated School committees including preparation of agendas, taking, writing and distributing minutes and following up on actions required
Coordinating and administering the annual and triennial School Performance Development Review (TPR or APR) process, confirmation and promotion rounds, monitoring progress of supervisors and reporting regularly to the Head
Establishing and maintaining effective filing and database systems for records management; acting as custodian of the School's governing documents
Assisting in the coordination of the recruitment processes, coordination of appointments of honorary fellows and visitors and supporting the school visitor process, including invitations, travel, space allocations and reconciliations
Processing transactional finance requests including invoice payment; PO creation; credit card payments; invoice creation; reimbursements

About You

The Executive Administrative Officer is required to display a level of discretion, independent judgment and professionalism, with regular interaction with internal and external stakeholders as well as dealing with confidential and sensitive issues and documentation.

You are able to demonstrate self-motivation and flexibility in responding to changing work priorities, with the capacity to work independently and as a member of a team.

While not essential, knowledge of University systems and processes will be highly regarded.

You will also have:

A tertiary qualification or an equivalent combination of relevant experience and/or education/training
Experience in providing administrative/secretarial support
Excellent interpersonal and communication skills and ability to deal with a range of people internal and external to the University, and the ability to work with people from diverse cultural backgrounds
Excellent written and oral communication skills in order to provide accurate and informed advice
Outstanding computer skills, including the Microsoft suite

Please note:
To be considered for this role you must have current valid work rights for Australia.

About the University
The University of Melbourne is consistently ranked amongst the leading universities in the world. We are proud of our people, our commitment to research and teaching excellence, and our global engagement.

Benefits of Working with Us
In addition to having the opportunity to grow and be challenged, and to be part of a vibrant campus life, our people enjoy a range of rewarding benefits:

Flexible working arrangements, generous personal, parental and cultural leave
Competitive remuneration, 17% super, salary packaging and leave loading
Free and subsidised health and wellbeing services, and access to fitness and cultural clubs
Discounts on a wide range of products and services including Myki cards and Qantas Club
Career development opportunities and 25% off graduate courses for staff and their immediate families

Be Yourself

We value the unique backgrounds, experiences and contributions that each person brings to our community and encourage and celebrate diversity.

First Nations people, those identifying as LGBTQIA+, females, people of all ages, with disabilities and culturally and linguistically diverse people are encouraged to apply.

Our aim is to create a workforce that reflects the community in which we live.

Join Us