Office Manager - Sydney, Australia - Martinus Rail

Martinus Rail

Verified Company

Sydney, Australia

4 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Introduction:

The Company

Martinus is a 100% Australian owned and operated rail construction company working on some of Australia's largest rail infrastructure projects.

We are a company that focuses on finding people who are the right fit into our company culture as much having the right skills and experience.

We encourage learning, experimentation and out of the box thinking, and we know that fun is a vital element of an engaged and productive workplace.

We value the importance of balance between work and family life; and promote this philosophy throughout the company.

Description:

Job Summary

Martinus are seeking an Office Manager & Executive Assistant to support the Project Management Office on the upcoming A2P - Inland Rail Project.

The role will cover day-to-day management of the office and provide Executive Assistant support to the Project Director, based in North Sydney.

Tasks and Responsibilities

Welcome office visitors and new starters, assisting with access, initial set up and inductions
Work closely with other departments including HR, IT and Facilities Management
Plan, organise and coordinate meetings, events and schedules
Maintain office supplies, equipment and inventory
Coordinate office maintenance and repairs, liaising with vendors as necessary
Handle incoming and outgoing correspondence, redirecting as appropriate
Maintain accurate records, including filing paperwork and managing databases
Assist with accounts management, invoicing, expense tracking and credit card reconciliations
Provide Executive Assistant support to Project Director including diary management, scheduling appointments and travel arrangements
Handle miscellaneous administrative tasks as they arise, providing general support to project team

Skills and Experiences:

Experience

Experience in a similar role, preferably in rail, construction or a related industry
High level of organisation, ability to prioritise and strong time management skills
Ability to build relationships with internal and external stakeholders
Exceptional written and verbal communication skills
Demonstrate a high level of accuracy and attention to detail
Advanced knowledge of Microsoft Office suite