Personal Assistant - Sydney, Australia - Mirvac

Mirvac

Verified Company

Sydney, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Mirvac is an Australian property group with a clearly defined purpose to 'reimagine urban life'. For 50 years, we've dedicated ourselves to shaping Australia's urban landscape.

Our evolution has been significant, growing from a small joint venture to a thriving ASX-listed property group that leads the way in sustainability, innovation, safety and placemaking.

At Mirvac, we know that it's our people, their passion and expertise and the exceptional experiences we create for our audience, that defines us.

Our opportunity

We have an exciting opportunity for a Personal Assistant to join our Sydney Team.

You will provide energetic and positive professional support to the Group General Manager & General Manager and the boarder team and, where required, the wider Leadership Team.

You will maintain a can-do attitude and accurately complete requests in a timely fashion, with a view to delivering exceptionally memorable and rewarding experiences to our operators, customers, guests, and communities.

Your duties include but are not limited to:
Building collaborative relationships with key internal and external stakeholders.
Managing conflicting priorities and expectations and providing prompt and professional communication.
Arranging travel, itineraries and associated corporate credit card expense reconciliations.
Organising activities, engagement initiatives, conferences, and events.
Organising meetings and room bookings and preparing and distributing minutes/action items in a timely fashion.
Preparing reports and additional correspondence including papers, presentations, briefings, and proposals.

Proactively assisting with administration requirements for the team, including but not limited to mail distribution, printing, IT equipment, cab charges and stationery.

Accurately processing invoices and expenses and following up on payment in accordance with allocated deadlines.

Supporting the General Manager's with HR people requirements - e.g., employee change requests, organising signing of documentation, facilitating the onboarding and training of new employees, and ensuring accurate access and set up on commencement date.

Driving improvements and maximising efficiency of administration processes and assisting with maintaining appropriate systems and procedures.
Competing tasks accurately, on time and to a consistently high standard.
Working collaboratively with national teams to deliver divisional initiatives and contributing to the implementation of the strategy.

Adhering to Mirvac policies and procedures and internal reporting deadlines, and providing accurate and high-quality reports, and quick responses to requests for information.

Assisting with any projects, or undertaking additional duties as reasonably required.

Your point of difference

To be successful you will have moderate experience as a Personal Assistant which has been a high-volume administrative role with conflicting priorities.

Previous experience in the property industry is desirable, as well as an advanced understanding of IT Proficiency Microsoft Office Package.

Exceptional interpersonal skills, resilience and a team player attitude are highly regarded. Finally, you will be a proactive and self-motivated individual who has exceptional administration, time management and organisation skills.

What sets us apart
Mirvac's team is our most valuable asset, and we invest in our people accordingly. A huge part of this is creating a positive workplace environment, where people are respected, encouraged and rewarded.

We're proud to have built a culture of inclusivity, innovation and collaboration, becoming a place where people genuinely want to work.

We feel fortunate to have so many talented, purpose-driven individuals on our team and our distinctive employee benefits highlight one of the ways we show our appreciation covering Lifestyle, Wellbeing, Community and Learning & Development - and with employee engagement exceeding 90%, it seems this appreciation goes both ways.