Sales & Administration Co-ordinator for a Luxury - Macquarie Park, Australia - Australiance

Australiance
Australiance
Verified Company
Macquarie Park, Australia

1 week ago

Olivia Brown

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Olivia Brown

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Description

Sales & Administration Co-ordinator for a Luxury Cruise Line in Sydney

About Our Client:


  • Our client is a French owned global luxury cruise line that are known for their luxurious, elegant, opulent and intimate cruise journeys.
  • Our client's business is farreaching as it covers many destinations in the Americas, Africa, Europe, Asia, Oceania, and also polar expeditions to the Antarctic circle.
  • Albeit being a cruise line, our client is known to make the journey and the fleet operations very sustainable, inline with global consciousness.

About the Role:


Office management- Set up meetings in the boardroom with food/beverage & branded items for external clients- Manage all event coordination for in-office events- Manage office & kitchen supplies eg. ordering stationery, business cards for ANZ team- Point of contact for staff security codes, managing relationship with Security & ensuring security code internal master list is kept up to date- Point of contact with building manager ensuring access passes for staff are available & master list monitored + manage annual pest control inspections, fire inspections etc- Point of contact for staff requirements for any issues relating to light replacements, air conditioning

d) post office & courier suppliers, managing daily postage requirements- Manage general admin needs of Co General Managers & Leadership Team


Marketing support- Implement brochure fulfilment process with mail houses & trade distribution companies in ANZ + action all brochure orders from sales team, website & reservations- Manage stocktake of branded merchandise & despatch to sales team when top ups required + find new branded gift ideas working in conjunction with suppliers


Sales support- Manage sales team requests for printing and despatch materials as required- Create a master training requirements list for staff and monitor if staff have done training outlined in annual appraisals. Locate external training courses where relevant- Manage hamper company account, fulfil hamper orders for sales team and manage budget inputs- Raise all purchase orders for sales team in netsuite accounting system, input items into budget and send invoices to finance for processing- Secure proposals & book venues for all events nationally ensuring food/beverage/AV/brochure delivery is managed so that the roadshow team can arrive and have all events run smoothly- Post event inputting agent and client data into salesforce- Back up person for identity form data entry into salesforce- Manage salesforce merging of duped profiles for sales, res and guest relations- Manage clientele reset password requests for res in conjunction with head office


About You:


  • About 12 years of experience in sales administration roles, or similar
  • Has experience with CRM tools like salesforce
  • Interested or has demonstrated experience within the travel/tourism industry
  • High level of organisational skills and a customer focus
  • Proven experience with active communication
  • Should work well within a team

More Info:


  • Permanent fulltime position
  • Sydney based (office located in North Sydney)
  • Work arrangement: initial 2 months to be office only; hybrid thereafter (3 days inoffice, 2 days WFH)
  • Start date: ASAP
  • Salary: $65,000 base + super
Up for an ambitious challenge? If you meet the above criteria and you believe you have what it takes to take on this role, don't hesitate,
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