Administration Officer - Melbourne, Australia - Education and Training

Education and Training
Education and Training
Verified Company
Melbourne, Australia

1 week ago

Olivia Brown

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Olivia Brown

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Description

Location:
Melbourne | CBD


Job type:
Part time / From 27/01/2023


Organisation:
Education and Training


Salary:
Salary not specified


Occupation:
Administration/Secretarial


Reference:

Selection Criteria:


SC 1 Demonstrated high level of written, oral communication skills and interpersonal skills, with an ability to relate effectively and sensitively with a range of stakeholders.


SC 2 Demonstrated ability to work autonomously and with initiative to ensure the continuous, efficient, and professional operations in the work environment, and to work proactively in a team to enhance work systems, practices, and relationships.

SC 3 Demonstrated expertise in planning, developing, and organizing events


SC 4 Demonstrated experience in working with multiple priorities in a fast-paced environment, and a proven ability to adapt to change quickly when required.


SC 5 Highly developed organization skills with a demonstrated ability for effective time management, establishing priorities, procedures and guidelines relating to the work area.


Role:

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field.

It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.


Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.

This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.


An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.


Responsibilities:


Key Responsibility Areas:


General Admin/Reception:

  • Routine customer service reception tasks.
  • Handling of customer enquiries and referral to appropriate personnel where appropriate.
  • Routine administrative support to staff and students.
  • Organise hospitality for meetings and functions.
  • Support in the management and organization of school events.
  • Create and monitor a WWCC Register.
  • Manage school visitors and the sign in/sign out processes for CHES.
  • Manage mail distribution for CHES.
  • Monitor and maintain daily attendance of students, including contacting families for students unapproved absences.
  • Support the leadership team as required

Website/Social Media/Communications:

  • Maintenance of school website.
  • Ensure content is correct and up to date.
  • Regularly seek new content.
  • Ensure regular and relevant content on Instagram and Facebook CHES Pages.
  • Assist in the communication of the CHES brand to the wider community.
  • Maintenance and publication of school newsletter and other school publications.

First Aid:

  • Support and administer first aid to students and staff as required.
  • Provide medical intervention support that involves a specific medical condition where required, i.e., asthma, diabetes.
  • Maintain first aid kits and provide kits for camps and excursions.
  • Monitor medications and first aid materials and ensure supplies are well stocked and in date.
  • Ensure student medical plans are current and documented.

Finance:

  • Support the Business Manager in completion of finance tasks including:


  • Family accounts

  • entering and processing of charges and receipting.
  • Receipting via Compass, EFTPOS and BPay.
  • Supplying financial information to parents and staff as required.
  • Receipting over the counter payments from students and/or parents.
  • Support in the processing of Official Purchase Orders
  • Support in the processing of Accounts Payable

Who May Apply:

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.


EEO AND OHS Commitment:


Child Safe Standards:


DET Values:


Conditions of Employment:


  • All staff employed by the Department and schools have access to a br
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