Administration Coordinator - Gold Coast, Australia - Alpha LED Lighting

Description

Position:
Administration Coordinator


Details
Casual: 15-20 hours/3-4 days a week; hybrid role

$30 - $35 per hour + superannuation

Location:
Runaway Bay, Gold Coast & work from home

• Flexible and interesting role to make your own
• Ongoing training and support to ease you into the role
• Hybrid role, working from the office and from home

Closing date: 11 am on Monday 24 April 2023


Company

Position

We are seeking a casual Administration Coordinator, with a flair for digital marketing, to provide admin support to the Managing Director and to the business.

Initially, this role will be approximately 15 to 20 hours per week over 3 to 4 days.


Key Responsibilities

• Work with the Managing Director to ensure administrative tasks are completed in a timely manner. Meeting on a Monday to allocate tasks, provide progress updates and project plan.
• Work with bookkeeper to ensure Xero records are uptodate and all receipts are shown in Xero. Follow up unpaid invoices, create/check quotes and prepare for quarterly BAS.
• Lead a team of Virtual Assistants in graphic design, social media marketing and website development. Task VAs through MS Planner, check work and have master files saved to MS Teams for ease of access or OneDrive. Have regular MS Teams meetings with VAs to keep on task and to develop good relationships.
• Utilise template documents to produce legal documents, for example, distributor agreements, confidentiality agreements, joint venture agreements etc.
• Manage health and safety compliance as required with contractors, clients, and government authorities.
• Manage software and Apps subscriptions and problem solve IT issues.
• Monitor product quantities in Shopify for reordering and stocktaking purposes.
• Organise airfreight of product and related documentation.

Qualifications, Skills and Experience

• Qualifications relevant to the role eg Certificate, Diploma or tertiary qualifications.
• Solid experience working in office administration, with the capability to prioritise and manage tasks effectively.
• Excellent knowledge of Microsoft suite, including, but not limited to, Word, Excel, Outlook, Teams and OneDrive.
• Knowledge and experience with Xero accounting software and general accounting knowledge.
• Strong attention to detail and exceptional organisational skills.
• Excellent written and verbal communication and proofreading skills.
• Experience in team leadership.
• Ability to work independently and manage your time effectively.
• Experience with Canva, Mail Chimp, Shopify, WordPress, YouTube, or capability to learn new software/Apps (desirable).
• Digital marketing experience (desirable).

Applications

Job Types:
Part-time, Casual

Part-time hours: 15-20 per week


Salary:
$ $35.00 per hour


Benefits:

• Work from home

Schedule:

• Monday to Friday

Application Question(s):

• What is your highest qualification relevant to this role?

Licence/Certification:
- driving licence (preferred)


Work Authorisation:

• Australia (required)

Work Location:
In person

Application Deadline: 24/04/2023

Expected Start Date: 26/04/2023