Admin Assistant - Melbourne, Australia - Schools (Government)

Schools (Government)

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Location:
Melbourne | Northern Metropolitan

Job type:
Full time / From 02/10/ /01/2024

Organisation:
Schools (Government)

Salary:
Salary not specified

Occupation:
Education and Training

Reference:

Selection Criteria:

Demonstrated knowledge and expertise to effectively carry out the responsibilities of the position with capacity to develop, implement, monitor and review procedures and processes relevant to the role.
Demonstrated outstanding interpersonal skills, with high-level written and verbal communication skills, including high-level competence in digital technology.
Demonstrated excellent organisational and time management skills including the ability to meet deadlines and prioritise workflows.
Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.
Demonstrated commitment to ongoing professional learning to further develop skills, expertise and build capacity for self and others.

Role:

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field.

It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved.

This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility.

Staff management issues will be resolved with mínimal reference to senior management, although guidance will be required in more complex cases.

Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered.

Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor.

Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

Responsibilities:

General Administration

Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
Provide administrative support to external service providers as required.
Support the processing of student admissions, enrolments and transfers.
Provide required level of administrative support for school events, functions and projects.
Provide support with the design and production of school publications and documents.
Provide administrative support to the principal in relation to OHS, ensuring the school is compliant with DE requirements, processes and procedures.
Manage the school bus service

Finance:

Maintain the schools financial records.
Prepare financial documentation and data for budget preparation.
Reconcile school spending against the school's budget.
Ensure all relevant financial reports are checked and any discrepancy is investigated and reported to senior management.
Provide advice to program coordinators and teaching staff on spending against the budget.

Maintain School Resources:

Liaise and negotiate with service providers in respect to the cost and quality of services.
Supervise the delivery of contracted services.
Support with the development and collection of resource material at the school.

Who May Apply:

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment:

Child Safe Standards:

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committ