Executive Assistant - Brisbane, Australia - u&u Recruitment Partners

u&u Recruitment Partners
u&u Recruitment Partners
Verified Company
Brisbane, Australia

1 week ago

Olivia Brown

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Olivia Brown

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Description
Who are u&u?


The role:


The purpose of this role is to provide administrative and secretarial support to the Managing Director and Director of Operations in an efficient, personal and confidential manner.

The Executive Assistant provides management, facilitation and support for various projects as requested. In addition, the position is pivotal in providing strategic and business process assistance to the wider organisation.


Responsibilities include:

Diary management including arranging internal and external appointments, and any associated travel and accommodation required;
Coordinate the daily business of the Directors by regularly reviewing diary, meeting and travel demands;
Prepare board / meeting papers, including finalising meeting papers, preparing agendas, record and produce minutes of meetings, review supporting documentation, identifies and takes action on items arising from meetings;
Coordinate meetings, functions and workshops;
Liaising with external providers and suppliers, where necessary, for proactive organisational management;
Extensive report, business papers, correspondence and presentation preparation;
Responding to telephone enquiries - first point of contact;
Supervising junior administrative staff, if applicable;
Maintaining files / records for assigned areas;
Conducting research and sourcing information;
Manage the flow of incoming/outgoing correspondence for the Directors whilst also being required at times to assist with the whole-of-organisation correspondence coordination;
Contributing to the enhancement of administrative processes and procedures across the wider company;
Manage the office environment, including liaising with key contractors, managing stock / uniform levels, office supplies, etc;
Supervising facilities including, access card handling, and general office upkeep; and

Other general office management tasks and support as required.


What we are looking for:

Experience providing executive support and assistance at a senior management level;
Extensive Microsoft Suite Skills and Knowledge;
Demonstrated high level of skills in dealing competently and confidentially with personnel at all levels;
Ability to build and maintain relationships across the organisation;
Strong time management and organisational skills;
Ability to manage competing priorities;
Proven track record of working to and meeting deadlines;
Exceptional attention to detail;
Possess strong written and verbal skills;
Ability to compose and present correspondence of a non-specialist nature;
Prior experience in organising workshops and meetings; and

Capacity to work autonomously with mínimal direction / supervision as well as collaboratively in a team environment.

Please submit your resume in Word format only.

Cassandra Waugh.

SENIOR ASSOCIATE, BUSINESS SUPPORT

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