Administrative Service Officer Class 6 - Canberra, Australia - ACT Government Health

ACT Government Health
ACT Government Health
Verified Company
Canberra, Australia

1 week ago

Olivia Brown

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Olivia Brown

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Description

Administrative Service Officer Class - Executive Assistant

(

Job Number:


029AM

)

Description

Directorate

  • Canberra Health Services
    Branch
  • Chief Executive Officer
    Section
  • CEO Executive
    Position Number
  • 41576
    Position Title
  • Executive Assistant
    Classification
  • Administrative Services Officer Class 6
    Vacancy Type
  • Permanent Fulltime**Location
  • The Canberra Hospital, Garran ACT
    Base Annual Salary
- $91,315 - $104,509
Contact OfficerClosing Date**- 31 March 2023
Our Vision: creating exceptional health care together


Our Role:
to be a health service that is trusted by our community


Our Values:
Reliable, Progressive, Respectful and Kind


POSITION OVERVIEW:


Located on the Canberra Hospital campus, the Office of the Chief Executive provides strategic support to the Chief Executive Officer, undertaking high level coordination, liaison, research and reporting and provision of advice on specific issues.

The Office consists of a Director, Executive Officer and Executive Assistant.


The Executive Assistant position reports to the Director and works closely with the senior leaders, including the Deputy Chief Executive Officer and Chief Operating Officer, Divisional Executives and their support teams across the Directorate.


DUTIES:

Under limited direction of the Director and Chief Executive Officer, you will:

  • Support the Chief Executive Officer and office by providing diary management and meeting support, travel, financial processing, secretariat support, drafting correspondence, reports and submissions;
  • In consultation with the Director, ensure the Chief Executive is appropriately briefed for all meetings;
  • Monitor and manage the flow of all incoming and outgoing correspondence in the Chief Executive's inbox ensuring rapid turnaround of correspondence through research and liaison with the Executive Officer to ensure appropriate action is taken;
  • Maintain liaison with Ministerial offices, Office of the Head of Service and other key Divisions and stakeholders across CHS and ACT Government;
  • Provide leadership and support to the Executive Assistant cohort across CHS ensuring they are briefed regularly;
  • Represent the CEO division as a Work, Health and Safety Officer; and
  • Undertake other duties appropriate to this level of classification which contribute to the operation of the Division.

ABOUT YOU:


Behavioural Capabilities

  • An expert communicator, adept at cultivating productive working relationships with a range of stakeholders;
  • A demonstrated understanding of the workings of a senior executive office in a complex and fast paced working environment;
  • Strong organisational skills with a high degree of initiative and drive; and
  • Ability to be agile, flexible and respond to meet changing operational priorities.

Position Requirements/Qualifications:

Mandatory

  • CHS is leading the drive to digitally transform health service delivery in Australia through the implementation of a territory wide Digital Health Record. Computer literacy skills are required which are relevant to this role as you will be responsible for completing required documentation and becoming a proficient user of the Digital Health Record and/or other Information Technology systems; once proficient, you will need to remain current with changes, updates and contingencies.
Desirable

  • Relevant public sector or equivalent experience is highly desirable.
  • Previous experience working in the health sector is highly desirable.
  • Have an understanding of how the National Standards and Quality Health Service (NSQHS) indicators align with this role.
  • Fulfil the responsibilities of this role as detailed in the CHS Exceptional Care Framework, Clinical Governance Framework, Partnering With Consumers Framework and all other related frameworks.
  • Undergo a preemployment National Police Check.

WHAT YOU REQUIRE:

These are the key selection criteria for how you will be assessed in conjunction with your resumé and experience:

  • Demonstrated experience in the provision of high-level support services to a Senior Executive.
  • Demonstrated exceptional organisational skills and ability to be proactive, flexible and to manage competing priorities while working under pressure and in a changing working environment.
  • Demonstrated ability to be solutions focused, make sound judgements and to navigate sensitive and complex issues.
  • Excellent interpersonal and communication skills, and the demonstrated ability to cultivate and maintain productive working relationships.
  • Demonstrates understanding of, and adherence to, safety and quality standards, Work, Health, and Safety (WHS) and the positive patient experience. Displays behaviour consistent with CHS's values of Reliable, Progressive, Respectful, and Kind.

HOW TO APPLY / OR WANT TO KNOW MORE?:
Applications must be submitted through the e-recruitment system. Applications must include a copy of a current
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