Event Operations Coordinator - Melbourne, Australia - Tennis Australia

Tennis Australia

Verified Company

Melbourne, Australia

3 weeks ago

Posted by:

Olivia Brown

beBee Recruiter

Description

Play a key role in delivering Australia's biggest sports and entertainment event

Join a passionate team and become part of a fun and inclusive culture
Great perks including event tickets, onsite car parking and gym

Tennis Australia (TA) is one of the largest sport's governing body, entertainment and sports rights-holder, and media production houses in Asia-Pacific.

We are made of passionate and talented people who reimagine each year how we can be better and deliver a more unique and premium AO experience for player, fans and consumers.

The Australian Open will be back in full swing this summer and we're looking for an Event Operations Coordinator - Contract Administration to join our team on a fixed term contract from October 2023 until February 2024.

As this is a seasonal contract, we request full availability and flexibility across the summer months of December-February.

About the role

Reporting to the Premium Experience - Food & Events Manager, in this role you will;

Preparation of scope of works for trades and consultants in line with project specifications
Obtaining fee proposals from subcontractors, suppliers and consultants, negotiation, and cost monitoring
Procurement including the administration of contracts and purchase orders
Administrative assessment of invoices and preparation of payment schedules/ subcontractor progress claims where necessary
Collating and maintaining currency of Insurances, SWMS, MSDS and essential records from suppliers, consultants, and subcontractors,
Documentation control in line with organisational processes and procedures
Supplier management to ensure needs, requests and processes are managed and delivered successfully. Including but not limited to coordinating accreditation, vehicle access, deliveries, site access, and equipment
Develop and coordinate onsite operational logistics and manage the production schedule for all suppliers for bumpin and bumpout periods, including safety and access requirements

About you

What you will bring to the role:_
Knowledge and understanding of operational procedures in the areas of OHS, logistics, production and theming
Reading and interpreting build drawings
Demonstrated ability to work with budgets and project timelines with high accuracy
Ability to produce high quality presentation of spreadsheets and schedules
Exceptional organisational skills with the ability to meet deadlines whilst achieving quality outcomes
Ability to multitask and work effectively under pressure
Strong administrative skills with high attention to detail
Sound knowledge of the Australian Open tournament is highly desirable
You must hold (or be willing to obtain) a current Police Check and Working with Children Check

What's to love?

Career development with a range of formal education and on the job training opportunities
Tickets to the Australian Open
Monthly health & wellbeing activities through our Thrive program
Flexible working practices & free car parking when onsite
Onsite gym & tennis facilities
A range of discounts from our sponsorship partners

To Apply

If you think you're up to the challenge, we'd love to hear from you A copy of the position description can be found

here.

Tennis Australia is committed to providing a safe environment for all tennis participants, including children and young people. It is essential everyone involved with delivering tennis in Australia understands their responsibility in relation to childsafety._

We believe playing makes life better and we are always on the lookout to talented people to join our team and help us create a playful world through tennis.

Even if we are not currently advertising the position that you are looking for today, we may be tomorrow. There are a number of ways that you can keep up-to-date with new opportunities as they happen.

We encourage you to create a profile and register for our job alerts, as well as follow Tennis Australia on

LinkedIn

to stay up to date on the latest news and opportunities.