Legal Operations Manager - Melbourne, Australia - Xero

Xero

Verified Company

Melbourne, Australia

1 week ago

Posted by:

Olivia Brown

beBee Recruiter

Part time

Description

Xero is a beautiful, easy-to-use platform that helps small businesses and their accounting and bookkeeping advisors grow and thrive.

At Xero, our purpose is to make life better for people in small business, their advisors, and communities around the world.

This purpose sits at the centre of everything we do.

We support our people to do the best work of their lives so that they can help small businesses succeed through better tools, information and connections.

Because when they succeed they make a difference, and when millions of small businesses are making a difference, the world is a more beautiful place.

How you'll make an impact

You'll play a key role in working closely with the Legal Operations Director to build processes to ensure the wider legal team is constantly innovating and improving its efficiency and operational excellence.

This role will also be required to liaise with key stakeholders within the legal team and the wider business to ensure Xero's legal function is well supported and set up for success.

What you'll do:

Provide administrative and operational support to the Legal Operations Director
Work closely with the Legal Operations Director to plan a cohesive framework of regular and meaningful meetings for the legal team (full team and functions/groups), and book and coordinate those meetings
Support the Legal Operations Director in planning the agenda for team virtual meetups and any inperson meetups for the legal team, and coordinate logistics for these meetings
Work with the Legal Operations Director and the finance team business partner in ensuring robust procedures are in place for raising purchase orders, processing invoices, monitoring expenditure and tracking budget
Contribute to the half year and full year accrual and closeout processes for the wider legal team alongside key stakeholders
Coordinate billing with law firms and track outside counsel spend
Coordinate onboarding of new team members, including strengths testing, and support the team in ensuring every team member has a welcome and seamless onboarding experience
Ensure key operational documents are kept up to date, including those that support onboarding of new team members such as the legal team induction documents, the legal team charter, team structure, etc.
Support the Legal Operations Director and the wider legal team in planning, coordinating and tracking legal team OKRs/goals
Support the Legal Operations Director and the wider legal team in legal team transformation projects
Support the wider legal team in building out and maintaining knowledge management repository and process
Support the Legal Operations Director in executing the operations strategy for the legal team, including supporting adoption of replicable and scalable processes for the team, supporting the adoption of new ways of working, and improving operational efficiencies
Work closely with the Legal Operations Director to support adoption and consistent use of tools including evaluating, implementing and managing legal team tech stack
Ensure key communications and messages on operational matters are relayed to the legal team in a timely manner
Work closely with the Legal Operations Director to develop, implement, and facilitate team training opportunities on team processes, tools, etc.
Form strong connections across the wider legal team, and provide support to the team in achieving best practice in legal operations including supporting change management processes

Success looks like:

Legal team's yearly OKRs/goals defined with regular progress tracking and adjustments as needed to drive prioritised deliverables to completion
Strong relationships developed and maintained across the legal team
Legal team's processes are well documented, streamlined and costeffective

What you'll bring with you:

Excellent administrative and organisational skills
Conscientious worker with attention to detail
Excellent, people focused communication skills
Growth, benefit and innovation mindset
Ability and desire to work in highly dynamic environment and to operate within ambiguity
Ability to work and to build strong relationships as part of a globally dispersed team
Ability to support change management projects within the team
Multitasking abilities with a high degree of tenacity and persistence
Fast adopter of new technologies and strength in supporting team members to utilise new technologies and tools
Previous experience in Legal Operations (or similar)
Previous inhouse experience preferred but not required
Project management experience desirable
Proficiency with Google related platforms essential, and proficiency with Microsoft office highly desired
Bachelor's Degree or equivalent experience not essential but highly regarded

Why Xero?